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File #: 22-081    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/3/2022 Departments: INFORMATION SERVICES
On agenda: 1/25/2022 Final action: 1/25/2022
Title: Adopt a resolution authorizing Amendment No. 4 to the Master Subscription Agreement with Workday Inc., extending services to the existing Workday subscription, increasing the amount by $269,881 for a new not to exceed amount of $12,501,601.
Attachments: 1. 20220125_r_Workday.pdf, 2. 20220125_a_Workday.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Michael Wentworth, Interim Director/Chief Information Officer
Iliana Rodriguez, Deputy County Manager
Juan Raigoza, Controller
Rocio Kiryczun, Human Resources Director
Subject: Amendment No. 4 with Workday, Inc. for the Master Subscription Agreement

RECOMMENDATION:
title
Adopt a resolution authorizing Amendment No. 4 to the Master Subscription Agreement with Workday Inc., extending services to the existing Workday subscription, increasing the amount by $269,881 for a new not to exceed amount of $12,501,601.

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BACKGROUND:
On September 26, 2012, a new HR/payroll system was included as an IT initiative in the County's IT Strategic Plan. The new payroll system met the goal of the Strategic Plan by increasing access to and availability of County human resources and payroll services.

The County's HRIS Payroll Steering Committee (represented by the Controller, Human Resources Director, Chief Information Officer, and Deputy County Manager) launched a formal Request for Proposals (RFP) process to select a vendor to provide a new HR/Payroll system. Workday ranked the highest overall based on the selection criteria and was recommended as the County's new HR/payroll system.

On September 10, 2013, the Board approved Resolution No. 072741 and the County entered into an Agreement (18120-14-R072741) with Workday, Inc. for new HR/Payroll system subscription services for the term of September 10, 2013 through September 9, 2018, and in the amount of $3,834,450.

On September 4, 2018, the Board approved Resolution No. 076130 and the County executed Amendment No. 1 to Agreement No. 18120-14-R072741 with Workday Inc., extending the term through September 9, 2021, and increasing the amount by $2,552,778 for a new not to exceed amount of $6,387,228.

On July 21, 2020, the Board approved Resolution No. 077626 and the County executed Amendment No. 2 to Agre...

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