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File #: 20-612    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/6/2020 Departments: HUMAN SERVICES AGENCY
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Adopt a resolution authorizing an agreement with Exemplar Human Services, LLC for analytic reporting subscription services and online training subscription services for a total amount not to exceed $250,000 for the term of July 1, 2020 through June 30, 2021.
Attachments: 1. 20200804_r_Exemplar, 2. 20200804_a_Exemplar
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Ken Cole, Director, Human Services Agency
Subject: Agreement with Exemplar Human Services, LLC for Analytic Subscription Services

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Exemplar Human Services, LLC for analytic reporting subscription services and online training subscription services for a total amount not to exceed $250,000 for the term of July 1, 2020 through June 30, 2021.

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BACKGROUND:
Exemplar Human Services, LLC (Exemplar) has extensive experience working with county government agencies and CalWIN; and is the current provider of benefits analysis software used by San Mateo County Human Services Agency (HSA). Pursuant to Resolution No. 075195 from your Board, on May 16, 2017 HSA entered into an agreement with Exemplar for the custom design of benefits analysis software and analytic reporting subscription services and online training subscription services for a total amount not to exceed $522,000 and for a term of July 1, 2017 through June 30, 2020.

These services provide HSA with a customized method of tracking the status of client cases and their level of engagement or participation in the CalWORKs Welfare-to-Work (WtW) program. WtW is a comprehensive employment and training program designed to promote self-sufficiency. Unless determined exempt, per State and Federal regulation, recipients must participate in an education or work-related activity for a minimum number of hours per week. In addition to CalWORKs WtW engagement/participation data and reporting, the Economic Self-Sufficiency Division receives a package of dashboards, alert/trigger reports and caseload data on aid programs.

These services also provide enrollment and access to the online/distance Educational and Vocational skills training (ULearn) program to a minimum of 87 CalFresh Employment and Training (CFET) participants. CFET ...

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