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File #: 20-193    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/11/2020 Departments: COUNTY MANAGER
On agenda: 4/7/2020 Final action: 4/7/2020
Title: Adopt a resolution authorizing the Director of the Project Development Unit, or designee, to execute additional purchase orders with One Workplace for design, purchase and installation of furniture, fixtures and equipment for the Regional Operations Center, increasing the amount by $100,000, for a new not to exceed amount of $842,500.
Attachments: 1. 20200407_r_ONE WORKPLACE ROC
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Michael P. Callagy, County Manager
Adam Ely, Director of Project Development Unit
Subject: Purchase Order with One Workplace for Office Furniture, Fixtures, and Equipment Purchases for the Regional Operations Center

RECOMMENDATION:
title
Adopt a resolution authorizing the Director of the Project Development Unit, or designee, to execute additional purchase orders with One Workplace for design, purchase and installation of furniture, fixtures and equipment for the Regional Operations Center, increasing the amount by $100,000, for a new not to exceed amount of $842,500.

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BACKGROUND:
On October 20, 2015, this Board approved a Design/Build Agreement with McCarthy Building Company for the construction of the Regional Operations Center (ROC). Construction of the new facility was completed in September 2019. The ROC contains many administrative areas including offices, conference rooms, work areas, staff dining rooms, and briefing rooms which must be equipped with well-built and durable furniture including seating, tables, desks, filing cabinets, and other office furniture.
On September 18, 2018, the County of San Mateo issued a request for Statements of Qualifications for Furniture Standards Planning, Procurement, and Installation Services.
On November 6, 2018, the County issued a Request for Proposals to qualified firms. Proposals were received from four firms, each of which presented mockups and participated in interviews. In coordination with County procurement, a committee composed of members of multiple County departments selected two firms to participate in a best and final offer exercise. Following completion of this process, One Workplace was selected to provide furniture standards planning, procurement, and installation services.
DISCUSSION:
One Workplace operates under an existing cooperative purchasing agreement created pursuant ...

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