San Mateo County Logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 19-028    Version: 1 Name:
Type: Resolution Status: Passed
File created: 12/4/2018 Departments: HEALTH
On agenda: 1/8/2019 Final action:
Title: Adopt a resolution authorizing an agreement with Pinecrest Partners Healthcare, LLC dba Colburn Hill Group to provide a patient accounts receivable management software system for the term January 1, 2019 through December 31, 2021, in an amount not to exceed $1,000,000.
Attachments: 1. 20190108_r_Pinecrest Partners Healthcare, LLC dba Colburn Hill Group, 2. 20190108_a_Pinecrest Partners Healthcare LLC dba Colburn Hill Group
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Pinecrest Partners Healthcare, LLC dba Colburn Hill Group to Provide a Patient Accounts Receivable Management Software System

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Pinecrest Partners Healthcare, LLC dba Colburn Hill Group to provide a patient accounts receivable management software system for the term January 1, 2019 through December 31, 2021, in an amount not to exceed $1,000,000.

body
BACKGROUND:
San Mateo Medical Center's (SMMC) Patient Financial Services department uses a manual process to track accounts receivable accounts. The aged trial balance report must be customized to make a functional tool, which is time-consuming and does not prioritize accounts based on dollar value or age of account. In October 2018, SMMC completed a Request for Proposals for a patient accounts receivable management software system to streamline this process.
DISCUSSION:
Pinecrest Partners Healthcare, LLC dba Colburn Hill Group was chosen for its innovative approach, inexpensive implementation, and user-friendly application. This software will drive productivity and reduce time loss by prioritizing accounts with the most opportunity for collection.

The agreement and resolution have been reviewed and approved by County Counsel as to form.

The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

The Information Services Department has reviewed and approved this agreement.

The agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by ensuring SMMC's commitment to good financial stewardship. It is anticipated that the percentage of aging accounts over 180 da...

Click here for full text