Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sandie Arnott, Treasurer-Tax Collector
Subject: Agreement with InfoSend, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with InfoSend, Inc. to provide printing and mailing of property tax bills for the Tax Collector, for the term of July 1, 2021 through April 26, 2024, in an amount not to exceed $1,200,000 and waiving the competitive solicitation requirements for printing and mailing services.
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BACKGROUND:
The Tax Collector is responsible for printing and mailing over 300,000 bills annually. The Tax Collector requires a vendor for printing and mailing solutions that will maximize efficiencies, offer competitive pricing, reduce costs, and allow for annual changes to bills and invoices that improve written communications of amounts due. It is important that the vendor keep up with current technology, streamline processes, and suggest changes to make current processes more cost-effective and lower overall postage costs.
DISCUSSION:
The Tax Collector is Piggybacking on the County of Fresno's Contract to select InfoSend, Inc. as their printing and mailing services vendor. The County of Fresno released RFP #21-018 for printing and mailing services on November 19, 2020, and the RFP included language that permits Piggybacking, a form of intergovernmental cooperative purchasing in which an entity will be extended the same pricing and terms of a contract entered by another entity. The County of Fresno RFP closed on December 14, 2020, and after evaluation of the top four bidders, their selection committee chose InfoSend, Inc. on January 14, 2021. The Tax Collector met with Procurement to review and discuss the County of Fresno RFP, and together they determined that Piggybacking was the best option because the scope of work aligned with the needs of the Tax Collector department and because the County of Fresno's RFP was co...
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