Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Measure K: Amendment to the Agreement with AECOM Technical Services for the 2021 On-Call Engineering & Professional Services - Construction Management Services
RECOMMENDATION:
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Measure K: Adopt a resolution authorizing an amendment to the Agreement with AECOM Technical Services for the 2021 On-call Engineering & Professional Services - Construction Management Services increasing the amount by $640,000 to an amount not-to-exceed $2,840,000.
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BACKGROUND:
On October 19, 2021 this Board adopted Resolution No. 078497(d), which authorized the Agreement with AECOM Technical Services (AECOM) to provide construction management and professional services in the amount not-to-exceed $1,500,000.
On October 3, 2023 this Board adopted Resolution No. 079983, which authorized Amendment No. 1 that increased the not to exceed amount of the agreement by $700,000 to $2,200,000.
DISCUSSION:
Amendment No. 2 increases the not-to-exceed amount of the Agreement to $2,840,000. AECOM has been providing construction management services for the Middlefield Road Improvement Project (Project) through Task Orders issued by the Department of Public Works (Department). While the Project has made significant progress, it continues to encounter additional delays due unanticipated underground conflicts and extensive coordination with UPRR, Caltrain, and SamTrans. As construction progresses, AECOM construction management services will continue to be required, including resolving unforeseen conflicts, reviewing and negotiating change orders, assessing work under a time and materials basis, and inspecting the remaining work for the Project. The current not-to-exceed amount is not sufficient due to the prolonged duration of the Project.
This Amendment will allow AECOM to continue to provide construction management services, review and negotiate outstanding change orders, Project closeout work, and resolution of any claims.
The Department has coordinated with AECOM regarding the requested increase and is recommending that Amendment No. 2 be executed to allow for continued construction management and project closeout services. Amendment No. 2 increases the not-to-exceed amount of the Agreement by $640,000.
County Attorney has reviewed and approved the resolution and amendment as to form.
FISCAL IMPACT:
This Amendment will increase the current Agreement amount by $640,000 for a new not-to-exceed amount of $2,840,000.
There is no impact to the General Fund.