Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Kim Pearson, Benefits Manager
Subject: Agreement with Educators Benefit Consultants, LLC d/b/a Aviben for Retiree Health Reimbursement Account Administration Services
RECOMMENDATION:
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Adopt a resolution:
A) Accepting the unanimous recommendation of the Deferred Compensation Advisory Committee and Benefits Labor Committee to select Educators Benefit Consultants, LLC d/b/a Aviben as the service provider for the County's Retiree Health Reimbursement Account (RHRA) for employees; and
B) Authorizing an agreement with Educators Benefit Consultants, LLC d/b/a Aviben for RHRA plan administration services for a three-year period; with an option to extend for 2 additional one-year terms.
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BACKGROUND:
Since 2008, the County has maintained a Retiree Health Reimbursement Account (RHRA), an employer-funded plan that reimburses certain retirees for qualified medical expenses and insurance premiums. The County's RHRA is funded through a 115 trust fund, which in turn provides tax-free reimbursement dollars to retirees.
The County's current provider for its RHRA plan is Aviben, formerly known as Educators Benefit Consultants. The current agreement with Aviben resulted from an Administrative Service Agreement that was originally signed on July 1, 2008 with Educators Benefit Corporation. That original RHRA plan covered only a small number of management employees hired between July 1, 2008 through January 1, 2011 whose retiree health resolution included a small County contribution of $50 per month into an HRA. More recently, the County negotiated with several unions to include an employer and employee funded RHRA plan as part of a new retiree health benefit.
Pursuant to its fiduciary duty on behalf of the County, the Deferred Compensation Advisory Committee (DCAC) and the Benefits Labor Committee init...
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