Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Craneware, Inc. to Provide Charge Description Master Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Craneware, Inc. to provide charge description master software and professional services, increasing the amount payable by $56,718 to an amount not to exceed $783,989 with no change to the agreement term.
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BACKGROUND:
The Charge Description Master (CDM) is the source electronic document listing prices for all services and supplies San Mateo Medical Center (SMMC) provides for its patients. Craneware Inc. (Craneware) has been providing a CDM software application to SMMC since 2010, and the County's most recent contract with Craneware is for a term that began on August 1, 2014. The agreement has been amended several times, and the current term is August 1, 2014, through July 31, 2024, in an amount not to exceed $727,271.
DISCUSSION:
SMMC is requesting approval to amend the agreement with Craneware to add data scrubbing services. The addition of the latter services ensures that SMMC's item master has the appropriate Healthcare Common Procedure Coding System (HCPCS) and charge codes for all supplies in SMMC's inventory system. These services also ensure that proper charges are being made to patient accounts, so that SMMC remains compliant with California's billing requirements under the 1996 Health Insurance Portability and Accountability Act for transactions involving health care information.
This Board originally waived the Request for Proposals (RFP) for this agreement.
SMMC released an RFP in June 2023 for hospital chargemaster management services, and the new agreement resulting from this RFP should be in place before the...
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