Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Colburn Hill Group, Inc. to Provide a Patient Accounts Receivable Management Software System
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Colburn Hill Group, Inc. to provide a patient accounts receivable management software system, extending the term through December 31, 2025, and increasing the amount by $1,096,800 to a maximum amount not to exceed $2,821,800 and to reassign the agreement from Colburn Hill Group, Inc to Advata, Inc. dba Colburn Hill Group, Inc.
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BACKGROUND:
In October 2018, San Mateo Medical Center (SMMC) completed a Request for Proposals (RFP) for a patient accounts receivable management software system to streamline and automate SMMC's manual process to track accounts receivable accounts.
In January 2019, the Board approved an agreement with Pinecrest Partners Healthcare, LLC dba Colburn Hill Group (CHG) to provide a patient accounts receivable management software system for the term of January 1, 2019, through December 31, 2021, in an amount not to exceed $1,000,000. The agreement was subsequently amended to add additional services, such as robotics and automation, to augment staff and reassign the agreement from Pinecrest Partners Healthcare, LLC dba CHG to Advance Revenue Cycle, Inc. dba CHG.
In September 2021, the Board approved an amendment to the agreement with Advance Revenue Cycle, Inc. dba CHG, extending the term through December 31, 2023, and increasing the amount by $700,000 to a maximum amount not to exceed $1,700,000. The agreement was subsequently amended to increase the amount by $25,000 to a maximum amount not to exceed $1,725,000, as well as reassign the agreement from Advance Revenue Cyc...
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