Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Kim Pearson, Benefits Manager
Subject: Amendment No. 2 with Benefit Coordinators Corporation for Retiree Benefits, Flexible Spending Accounts, Health Savings Account, and COBRA Administration
RECOMMENDATION:
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Adopt a resolution authorizing a second amendment to the Agreement with Benefit Coordinators Corporation to administer retiree benefits, flexible spending accounts, health savings accounts, and COBRA, extending the term of the agreement by two years to December 31, 2025, and increasing the amount by $780,000 for a new not-to-exceed amount of $1,780,000.
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BACKGROUND:
Following a comprehensive Request for Proposals (RFP) process in 2015, the County selected and entered into an agreement with Benefit Coordinator's Corporation (BCC) to administer retiree benefits, flexible spending accounts, and COBRA for County employees, retirees, and their dependents.
In April 2020, the County conducted a Request for Information (RFI) for the services provided by BCC as well as health savings account administration. The County's Benefits Labor Committee reviewed seven vendor responses and unanimously identified BCC's proposal as the strongest proposal for all services.
On September 15, 2020, the Board approved Resolution No. 077709, waiving the RFP process and authorizing an Agreement with BCC for the provision of retiree benefits administration, flexible spending account administration, health savings account administration and COBRA administration, for the term of October 1, 2020 to December 31, 2023, and in the amount of $975,000. The Agreement also included a one-time option, at the County's discretion, to extend the agreement for two years at an amount not-to-exceed $300,000 per year.
On September 25, 2023, the Director of Human Resources exercised her authority under that Resolution to execut...
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