Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment 8 to Agreement with Sapient Corporation for the Assessor-County Clerk-Recorder & Elections (ACRE) Assessor Property Assessment System (APAS) Project
RECOMMENDATION:
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Adopt a resolution authorizing Amendment 8 to the agreement with Sapient Corporation to:
A) Extend the APAS Development Agreement timeline by an additional five (5) months by moving the end date from June 30, 2023 to November 30, 2023; and
B) Revise the term and start date of the APAS Maintenance Agreement from July 1, 2023 through June 30, 2033 to December 1, 2023 through November 30, 2033; and
C) Increase the APAS Development Agreement amount by $1,535,301, for a new not to exceed amount of $23,873,649; and
D) Reallocate $1,535,301 in APAS project budget funds by moving $1,535,301 from the ACRE Department Head Contingency Fund to the APAS Development Agreement Contingency Fund.
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BACKGROUND:
At the core of the business operations of ACRE's Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and assessment values of all taxable properties in the County. At its December 11, 2018, meeting, this Board approved the APAS Agreement ("APAS Agreement") to replace the Assessor's legacy data management system. The term of the APAS Agreement includes a 3-year term to cover the project development and implementation of the system ("Development Agreement") and a post-project 10-year term for maintenance and operations of the system ("Maintenance Agreement").
The APAS Agreement has been amended seven times both by this Board and the Assessor-County Clerk-Recorder & Elections Officer. The Board amendments occurred on April 07, 2020 (Amendment 2), September 14, 2021 (Amendment 5), and September 27, 2...
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