Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director, Department of Public Works
Subject: Waiver of the Request for Proposal Process and Authorizing an Agreement with Carahsoft Technology, Inc. for software licensing, application hosting, and maintenance of IBM Maximo Asset Management System
RECOMMENDATION:
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Adopt a resolution waiving the Request for Proposal process and authorizing:
A) The President of the Board of Supervisors to execute an agreement with Carahsoft Technology, Inc. for software licensing, application hosting, and maintenance of IBM Maximo Asset Management System in the amount of $794,162 for the term of June 15, 2023, to June 14, 2028; and
B) The Director of Public Works to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate) and/or modify the contract term and/or services so long as the modified term and/or services are within the current or revised fiscal provisions.
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BACKGROUND:
On June 2, 2020, this Board approved Resolution No. 077475, which authorized an agreement with Carahsoft Technology, Inc. in the amount of $1,008,739 for a term of July 1, 2020, through June 30, 2021, to purchase software licensing for hosted "software as a service," implementation services, and application maintenance and technical support necessary to the administration of Facilities and Utilities Divisions maintenance management. Amendment No. 1 extended the term of the agreement with Carahsoft Technology, Inc. through June 14, 2023.
The Department of Public Works (Department) is requesting this Board waive the Request for Proposals process as the maintenance of this software is exclusive to Carahsoft Technology, Inc. and can only be delivered by them.
In recognition of the Department's significant investment in the purchase and implementation of the IBM Maximo Asset Management System (Max...
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