Special Notice / Hearing: None
Vote Required: 4/5ths
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Appropriation Transfer Request for the San Mateo Medical Center Replace Smoke Detector and Fire Alarm Upgrade Project [PF308]
RECOMMENDATION:
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Approve an Appropriation Transfer Request (ATR) recognizing unanticipated revenue, which will be reimbursed from the 2018 Lease Revenue Bond Program, in the amount of $2,035,517 to the Department of Public Works for the funding of the San Mateo Medical Center Replace Smoke Detector and Fire Alarm Upgrade Project [PF308].
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BACKGROUND:
The Department of Public Works (Department) was advised by Siemens Industry, Inc. (Siemens), that the existing fire alarm system at the San Mateo Medical Center (SMMC) would no longer be in production after December 2018, and Siemens could only continue to support this system until parts were no longer available. As a result, the Department initiated work on the SMMC Replace Smoke Detector and Fire Alarm Upgrade Project (Project) in 2018.
The Project and the Project Development Unit’s (PDU) SMMC Master Plan Renovation, which is funded by the 2018 Lease Revenue Bond (LRB) Program, requires synchronized fire alarm systems to communicate across the campus. The PDU’s SMMC Master Plan Renovation required the Project be completed in two phases. Phase One began in August 2018 and was completed in late 2018 as part of the Capital Improvement Program. Phase Two of the Project could not be initiated or completed until specific elements of the SMMC Master Plan Renovation were completed.
This Board approved Resolution No. 077117 on December 10, 2019, which authorized the execution of an agreement between the County and Siemens Industry, Inc. for the design and engineering of Phase Two of the Project.
DISCUSSION:
The Project (Phase One and Two) has a total estimated construction budget of $3,500,000. The costs incurred to date total $1,464,483 and the remaining Project estimated cost of $2,035,517 is necessary to complete the required work. Funding in the amount of $2,035,517 is proposed to be transferred from the 2018 LRB Program to the Department’s Capital Improvement Program on a reimbursement basis.
The 2018 LRB Program will reimburse this Project.
County Attorney has reviewed and approved the Appropriation Transfer Request as to form.
FISCAL IMPACT:
Approval of the Appropriation Transfer Request will recognize unanticipated revenue in the amount of $2,035,517 to the Department’s Capital Improvement Program for Phase Two of the Project. The 2018 LRB Program has sufficient appropriations within its total approved project cost of $217,640,000 for this transfer.
There is no impact to the General Fund.