Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with UltraEx, LLC to Provide Courier and Transportation Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with UltraEx, LLC to provide courier and transportation services, increasing the maximum amount by $1,000,000, to an amount not to exceed $2,250,000.
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BACKGROUND:
In November 2019, San Mateo Medical Center (SMMC) completed a Request for Proposals for courier and delivery services. UltraEx, LLC (UltraEx) was chosen based on its efficient routing solutions and being the most cost-effective. The parties entered into an agreement for courier and transportation services in April 2020, for the term of April 1, 2020, through March 31, 2025, in an amount not to exceed $1,250,000.
Prior to this service, items were often transported by an on-demand courier or SMMC employees using their vehicles to transport medications, supplies, and other items to and from the main campus. SMMC's experience using an on-demand courier did not provide a stable dollar rate for transport and a reliable timeframe for transport to occur timely. Using SMMC employees was formally evaluated and determined risky, given the possibility of accidents and the need to have the materials delivered safely. Further, pulling staff away from patient care activity to make deliveries negatively impacted patient access.
Due to COVID-19, SMMC had a higher demand for courier and delivery services. Specifically, three unique situations arose during the pandemic that required multiple deliveries per day: 1) movement of COVID vaccines from the main campus to all of the outlying clinics; 2) food deliveries for staff from various donor organizations facilitated by SMMC's Foundation t...
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