Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: 2023 Streamlined Advertisement/Award Process of Road Projects - County Wide
RECOMMENDATION:
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Adopt a resolution:
A) Authorizing the Director of Public Works to proceed with preparing plans and specifications for projects to be constructed during the 2023 construction season, which are maintenance type projects that:
1. Do not have long lead times for design; and
2. Are not considered controversial requiring specific property owner input; and
3. Do not require state or federal grant approvals that have not previously been approved by this Board, and do not require extensive permit approvals from regulatory agencies; and
B) Advertising for bids on the maintenance type projects as defined above.
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BACKGROUND:
This Board has previously adopted resolutions authorizing the use of a "streamlined" process for maintenance-type projects to shorten the time required to award a contract in order to ensure compliance with specific funding or construction deadlines.
On January 8, 2013 this Board adopted Resolution No. 072326, which approved a Complete Streets Policy (Policy) for unincorporated San Mateo County.
On February 9, 2021, this Board adopted Resolution No. 077986, which approved the
Unincorporated San Mateo County Active Transportation Plan.
DISCUSSION:
Streamlined Advertisement/Award Process
The Public Contract Code provides that projects over $200,000 must be formally advertised and then awarded by the governing body based on competitive bids. Typically, the formal bid process involves two separate actions by this Board for each project: a resolution adopting plans and specifications and calling for sealed bids; and a resolution awarding a contract to the low bidder. Authorizing the Director of Public Works to advertise for bids for multiple projects at one time...
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