Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Amendment No. 1 to the Agreement with Able Plumbing, Sewer & Drain
RECOMMENDATION:
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Adopt a resolution authorizing Amendment No. 1 to the Agreement with Able Plumbing, Sewer & Drain for sewer services at various County facilities, increasing the amount by $380,000, for a new not-to-exceed amount of $579,000, and extending the term to May 24, 2026.
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BACKGROUND:
The Department of Public Works (Department) is responsible for managing the cleaning, repair, and emergency services for the sewer pipes associated with the County buildings. The Department relies on contract services for most of this work and recently there have been multiple sewer back-ups and issues that have required emergency services to resolve.
In March 2021, the Department requested bids from companies to provide sewer maintenance, repair, emergency services, and grease trap cleaning for County facilities. Able Plumbing, Sewer & Drain (Able) and Roto-Rooter were the only two local companies identified as equipped and able to perform all the needed services. Roto-Rooter indicated that services would need to be dispatched from three separate locations to cover the County. Roto-Rooter’s labor rates were higher than Able’s rates. Able was selected as offering the best price.
A waiver was approved by the Director of Public Works on May 19, 2021, to enter into an agreement without receiving three bids since there were only two companies capable of providing the services required by the scope of work. On May 25, 2021, the Department executed an agreement with Able to provide sewer services as needed at various County facilities, including pumping out and cleaning sewer ejector pump pits and grease traps.
DISCUSSION:
The Department anticipates additional sewer back-up emergencies will occur and repair work may be necessary to maintain the facilities’ sewer systems. It is necessary for the Department to have service agreements in place to effectively respond and resolve building occupancy and service issues. Based on the services required to date under this Agreement, the Department recommends the term of the Agreement be extended and the not-to-exceed amount be increased.
Amendment No. 1 will increase the not-to exceed amount by $380,000, for a new not-to-exceed amount of $579,000 and extend the term for an additional two years to May 24, 2026. This will allow Able to continue servicing sewers associated with County facilities on an as-needed basis.
The Contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to: insurance, hold harmless, non-discrimination, and equal benefits.
The County Attorney’s Office has reviewed and approved the resolution and Amendment as to form.
FISCAL IMPACT:
Amendment No. 1 to the Agreement increases the not-to-exceed amount by $380,000 for a new not-to-exceed amount of $579,000. Funding for this amendment is included in the FY 2022-23 Adopted Budget and will be included in the recommended budgets for FY 2023-2026. There is no impact to the General Fund.