Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Subject: Third Amendment to Agreement with Granicus, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing a third amendment to the agreement with Granicus, Inc. to continue providing software services for public meeting and legislative functions, making adjustments to the services and payment schedule, and adding terms relating to provision of help desk services and software support by increasing the maximum amount payable under the agreement by $635,305.26 to a new total amount not to exceed $1,409,065.55, and extending the term through December 13, 2025.
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BACKGROUND:
On December 8, 2016, the County entered into an agreement with Granicus, Inc. to provide software, hardware, infrastructure, and services for enterprise public meeting systems, including paperless agenda packets, minutes, and streamlining video services (the "Agreement"). Granicus was selected through a Request for Proposals process conducted in 2016.
On November 12, 2019, the parties amended the Agreement ("Amendment 1") to extend the term through December 13, 2022, and to increase the maximum amount payable under the Agreement by $341,379.75, to an amount not to exceed $664,402.75.
On August 3, 2021, the parties amended the Agreement a second time ("Amendment 2") to incorporate English and Spanish captioning services and to further increase the maximum payable under the Agreement by $109,357.54 to an amount not to exceed $773,760.29.
DISCUSSION:
The Granicus software platform has afforded the County an integrated solution for publishing agendas, minutes and videos of Board meetings, to provide public access to extensive Board meeting records. The platform enables Supervisors to view agenda items and documents on a touchscreen monitor and provides the Clerk with capabilities to have full event control to start, stop, pause, ...
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