Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sandie Arnott, Treasurer-Tax Collector
Subject: Amendment to Master Agreement with Elavon Inc. to Provide Merchant Card Services
RECOMMENDATION:
title
Adopt a resolution authorizing a fourth amendment to the Master Agreement with Elavon Inc. to provide merchant card services for County departments, extending the term of agreement through November 30, 2025, increasing the amount payable by $900,000 to an amount not to exceed $2,425,000.
body
BACKGROUND:
On December 1, 2017, the San Mateo County Treasurer's Office entered into an agreement with Elavon Inc. to provide merchant card services to six County departments.
A master service agreement with Elavon Inc. was established with the price and terms for all County departments and was used to create sub-agreements under the Master Service Agreement. As of June 2022, a total of fifteen County departments are utilizing the merchant card services and the volume and rate of funds collected has progressively increased. Additionally, County departments are expanding the use of Elavon's services from in-person with card readers to online payment processing through various departmental systems of record.
The total cost to any one department may fluctuate depending on two primary factors, the transaction size and a merchant's card volume. Elavon offers competitive rates on high dollar transactions or large volumes of transactions, whereas smaller processed amounts and smaller volume of transactions result in higher processing rates.
DISCUSSION:
In September 2017, the Treasurer's Office issued a Request for Proposal (RFP) for merchant card services for various County departments. The RFP was published on the Public Purchase website, the website the County uses for the procurement of services. Proposals were received in October 2017 and were evaluated by an RFP committee consisting of members from...
Click here for full text