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File #: 22-654    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/18/2022 Departments: CONTROLLER
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Adopt a resolution authorizing an amendment to the Agreement with Superion LLC, a CentralSquare Technologies Company, for providing application access and maintenance services for the county's financial accounting application to modify the term's start date from July 1 to October 1 and the end date from June 30 to September 30 and increase the fiscal commitment amount by $61,634.81 for a revised total amount of $1,312,496.19 to pay for the additional three months of access fees for the modified term of the agreement.
Attachments: 1. 20220913_r_Superion LLC A1.pdf, 2. 20220913_a_Superion LLC A1.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Amendment to Agreement with Superion LLC a CentralSquare Technologies Company

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the Agreement with Superion LLC, a CentralSquare Technologies Company, for providing application access and maintenance services for the county's financial accounting application to modify the term's start date from July 1 to October 1 and the end date from June 30 to September 30 and increase the fiscal commitment amount by $61,634.81 for a revised total amount of $1,312,496.19 to pay for the additional three months of access fees for the modified term of the agreement.

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BACKGROUND:

On July 20, 2021, this Board approved an Agreement (#14000-22-R078321) ("Agreement") with Superion LLC, a CentralSquare Technologies Company ("CentralSquare") for the purpose of providing application access and maintenance services for the County's Financial Accounting Application ("Finance Enterprise") for a total not-to-exceed amount of $1,250,861.38 including the option to exercise two one-year extensions. The original term of the Agreement was from July 1, 2021, to June 30, 2024, with options exercisable at the County's sole discretion to extend the term for an additional two years through June 30, 2026.

DISCUSSION:

The County is requesting the Board's approval to authorize the First Amendment to the Agreement to modify the term's start date from July 1 to October 1 and the end date from June 30 to September 30 annually. This modified term better aligns with the County's fiscal year-end payment processing schedule. The access fees are otherwise due on July 1 annually which can conflict with the County's fiscal year-end close process, which can cause delay in remitting payment to CentralSquare.
The proposed amendment, by modifying the term's start date from July 1 to Oct...

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