Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Road Oil Application in Conjunction with the County's 2022 Chip Seal Road Maintenance Project [County Project No. RW936; Project File No. S5047]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting the plans and specifications, including conformance with prevailing wage scale requirements, for the Road Oil Application in Conjunction with the County's 2022 Chip Seal Road Maintenance Project; and
B) Authorizing the President of the Board to execute an agreement with VSS International, Inc. dba VSS Emultech, in the amount of $1,185,400 for the Road Oil Application in Conjunction with the County's 2022 Chip Seal Road Maintenance Project; and
C) Authorizing the Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $118,540, or approximately 10 percent of the agreement amount; and
2. Approve payment up to the not to exceed amount of $1,303,940 for items requiring adjustment based on unit bid prices without execution of a change order.
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BACKGROUND:
On March 22, 2022, this Board adopted Resolution No. 078796, which "streamlined" the bid process for projects to be constructed during the 2022 construction season.
The Department implements maintenance-type projects on a regular basis. These projects generally do not have long lead times for design, are not considered controversial requiring specific property owner input, do not require extensive permit approvals from regulatory agencies, and do not require state or federal grant approvals, which have not previously been approved by this Board. Authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects at one time reduces overall project delivery schedules and...
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