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File #: 22-465    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/27/2022 Departments: ASSESSOR-COUNTY CLERK-RECORDER-ELECTIONS
On agenda: 6/28/2022 Final action: 6/28/2022
Title: Adopt a resolution authorizing amendment 2 to the Agreement between the County of San Mateo and Easy Access, Inc. to operate the EZ-Access system from July 1, 2022, through June 30, 2023, and to increase the amount payable under the Agreement by $648,000 to an amount not to exceed $829,400.
Attachments: 1. 20220628_r_Easy Access Support Amendment 2, 2. 20200628_a_Easy Access Support Amendment 2
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment 2 to Agreement with Easy Access, Inc. for the continued operational support of the EZ Access System ("Operational Support Agreement").

RECOMMENDATION:
title
Adopt a resolution authorizing amendment 2 to the Agreement between the County of San Mateo and Easy Access, Inc. to operate the EZ-Access system from July 1, 2022, through June 30, 2023, and to increase the amount payable under the Agreement by $648,000 to an amount not to exceed $829,400.

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BACKGROUND:
Easy Access, Inc. (EAI) maintains and supports the Information and Data Management System (EZ Access system) that stores and processes the ownership and valuation data from which the Assessor produces the annual assessment rolls for secured and unsecured properties within the county. The system also serves the functions of the County Controller and County Tax Collector in the administration of the property tax - the primary revenue sources for county and local governing bodies.

ACRE IT Department staff is responsible for the operational support of the secured and unsecured EZ Access System.

DISCUSSION:
On April 1, 2021, ACRE entered into Agreement # 13000-21-D023 with EAI to provide operations planning support for the EZ Access system migration to the Assessor Property Assessment System (APAS) and to integrate backup capabilities to the ACRE IT Manager in the event of her retirement ("Operations Support Agreement"). That Agreement ran from April 1, 2021 through April 1, 2022. When ACRE's IT Manager retired on March 31, 2022, ACRE extended the term of the Operations Support Agreement to June 30, 2022. ACRE now seeks to amend the Agreement to add additional operations support services to support ACRE staff in processing and running the EZ Access system.

This Amendment 2 will ensure the co...

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