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File #: 22-507    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/25/2022 Departments: HUMAN SERVICES AGENCY
On agenda: 6/28/2022 Final action: 6/28/2022
Title: Measure K: Adopt a resolution authorizing an amendment to agreement with Bitfocus, Inc. to extend the term by one year for a new term of July 1, 2019 to June 30, 2023 and increase the obligation amount by $225,502 for a new total obligation amount not to exceed $842,548 to continue providing Clarity Human Services Homeless Management Information System services.
Attachments: 1. 20220628_r_Bitfocus Inc.pdf, 2. 20220628_a_Bitfocus Inc.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Ken Cole, Director, Human Services Agency
Subject: Measure K: Amendment to the Agreement with Bitfocus, Inc.

RECOMMENDATION:
title
Measure K: Adopt a resolution authorizing an amendment to agreement with Bitfocus, Inc. to extend the term by one year for a new term of July 1, 2019 to June 30, 2023 and increase the obligation amount by $225,502 for a new total obligation amount not to exceed $842,548 to continue providing Clarity Human Services Homeless Management Information System services.

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BACKGROUND:
The Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH), enacted into law on May 20, 2009, requires that all communities have a Homeless Management Information System (HMIS) with the capacity to collect unduplicated counts of individuals and families experiencing homelessness.

After obtaining Board approval on June 25, 2019, by Resolution No. 076765, the County entered into an agreement with Bitfocus, Inc. to provide Clarity HMIS system services for the term of July 1, 2019 to June 30, 2022 for a total obligation amount not to exceed $617,046.

Clarity HMIS is a secure online database used by homeless service providers and Core Service Agencies to collect client-level data, data on the provision of housing, and services provided to homeless households and/or persons at risk of homelessness. The system is used to assess client needs, track and improve services provided, and to match clients to helpful resources based on priorities and standards established by the HUD and San Mateo County's Continuum of Care (CoC).

Each Continuum of Care (CoC) is responsible for administering an HMIS software that complies with United States Department of Housing and Urban Development (HUD) and the California Interagency Council on Homelessness (Cal ICH) data collection, management and reporting requirements. The Human Services...

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