Special Notice/Hearing: None__
Vote Required: 4/5 Vote
To: Honorable Board of Supervisors and the Governing Board of the Fair Oaks Sewer Maintenance District
From: Michael P. Callagy, County Executive Officer
Subject: Agreement for Exchange of Real Property Interests over Assessor Parcel Number 060-119-110, located at 566 Encina Ave., in the unincorporated area of San Mateo County; between the County, the Mairtini Ni Dhomhnaill and Edward Finn, and the Fair Oaks Sewer Maintenance District
RECOMMENDATION:
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Adopt resolutions:
A) Acting as the Board of Supervisors, authorizing:
1. The President of the Board of Supervisors to execute the Easement Exchange Agreement with Mairtini Ni Dhomhnaill and Edward Finn, a married couple, and with the Fair Oaks Sewer Maintenance District; exchanging sewer easements on the property located at 566 Encina Ave, in the unincorporated area of San Mateo County (“Property”); and
2. The President of the Board of Supervisors to execute a Quitclaim Deed, releasing the County’s interest in the entirety of a prior sewer easement across the Property; and
3. The County Executive Officer, or his designee, to execute on behalf of the County any and all notices, consents, approvals, escrow instructions and documents in connection with the Agreement; and
B) Acting as the Governing Board of the Fair Oaks Sewer Maintenance District, adopt a resolution authorizing:
1. The President of the Board of Supervisors to execute on behalf of the District the Easement Exchange Agreement with Mairtini Ni Dhomhnaill and Edward Finn, a married couple, and with the County; exchanging sewer easements on the property located at 566 Encina Avenue, in the unincorporated area of San Mateo County; and
2. The County Executive Officer, or his designee, to execute on behalf of the District the Certificate of Acceptance and accepting a Deed of Easement and Dedication across the Property to replace the entirety of the sewer easement being quitclaimed by the County; and to execute any and all notices, consents, approvals, escrow instructions and documents in connection with the Agreement.
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BACKGROUND:
Mairtini Ni Dhomhnaill and Edward Finn (“Owner”), own the Property located at 566 Encina Ave, in the unincorporated area of San Mateo County (APN 060-119-110). A prior owner of the Property dedicated a sanitary sewer easement to the County across the Property (“Prior Easement”), which is now maintained by the District.
The Owner has since relocated their main sewer line and requested an exchange of the Prior Easement for a new sanitary sewer easement vested in the District (“New Easement”). The Prior Easement is no longer required for County or District use and the New Easement and Prior Easement are of equal value.
Owner will convey the New Easement to District, and in exchange, the entirety of the County’s Prior Easement will be quitclaimed to Owner by County. The County will release responsibility for the existing infrastructure and the District will assume responsibility for maintenance of the relocated main sewer line and related infrastructure in the New Easement. Owner has provided a survey and description of the relocated sanitary sewer easement, which has been reviewed and approved by the Department of Public Works.
DISCUSSION:
Real Property Services prepared the Easement Exchange Agreement and related deeds, which provide for the exchange of sanitary sewer easements of equal value, and acceptance and release of the associated sewer facilities. In exchange for the relocated easement and acceptance of the new sewer facilities, County will record a quitclaim deed that forever remises, releases, and quitclaims the Prior Easement, together with the pre-existing sanitary sewer pipes and facilities within the Prior Easement. The Prior Easement is not required for County purposes and the New Easement to be conveyed is required for District purposes.
The Department of Public Works concurs with the transactions. The County Attorney has reviewed the resolution and conveyance documents as to form.
FISCAL IMPACT:
The District will pay all costs associated with the exchange of the sanitary sewer easements, along with any and all escrow fees and closing costs associated with the transaction. There is no impact to the County General Fund as a result of the Exchange Agreement.