Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Carlos G. Bolanos, Sheriff
Subject: Waiver of the Request for Proposal Process and Acceptance of an Agreement with AgreeYa Solutions Inc. for the Sheriff's Work Program Replacement Software Solution
RECOMMENDATION:
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Adopt a resolution authorizing:
A) A waiver of the Request for Proposal process; and
B) The execution of an agreement with AgreeYa Solutions Inc. to provide the Sheriff's Work Program software solution, for the term of July 1, 2022, through January 31, 2024, in an aggregate amount not to exceed $404,339.85; and
C) The Sheriff or the Sheriff's designee to execute contract amendments and minor modifications not to exceed $25,000 (in aggregate) and/or modify the contract term and/or services.
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BACKGROUND:
The SWP.net software application has been in use by the Sheriff's Work Program (SWP)/Alternative Sentencing Bureau (ASB) since 2004. It is the sole and core records management system to track client enrollment, payments, and participation through completion or other forms of termination in these programs. The SWP.net platform sits on outdated technologies that are several iterations behind vendor support and present IT-related security risks. This application was custom-built, as are most of the similar systems in other agencies across the state.
The Sheriff's Office spent several months looking for solution vendors to potentially upgrade the existing application to supported technology - the skillsets are exceedingly rare. Several vendors provided options and quotes to custom build solutions in more current platforms, but the Sheriff's Office requests the solution retain as much of the original software's look, feel and functionality. Of all the vendors reviewed, only AgreeYa Solutions can provide the resources needed to develop a new application with similar framework and design as the original system leverag...
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