Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder
Subject: Adopt a Resolution Authorizing the Chief Election Officer to Execute Agreements with Essential Election Material Vendors
RECOMMENDATION:
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Adopt a resolution authorizing the Chief Election Officer, or designee(s), to execute agreements with each vendor listed in Attachment A to this memorandum to provide, as needed, essential election-related materials for the June 7, 2022 Statewide Direct Primary Election, with a term of May 17, 2022 through December 31, 2022, for an aggregate amount not to exceed $2,100,000, and granting a waiver of the competitive bidding requirement for acquisition of these services pursuant to Section 2.83.050(e) of the San Mateo County Ordinance Code.
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BACKGROUND:
The Registration & Elections Division (the "Elections Division") requires certain products and services on a regular basis in order to successfully conduct elections in San Mateo County. During elections, sudden changes in circumstance requiring significant adaptation within tight statutory deadlines are common. The upcoming June 7, 2022 Statewide Direct Primary Election, the first statewide election since the lifting of COVID-19 restrictions, will require products and services from the vendors listed in Attachment A.
DISCUSSION:
California law recognizes that the procurement of elections-related materials is time-sensitive and requires flexibility, and the law therefore sets forth certain exceptions for procurement. For example, Elections Code section 14100 provides that "[t]he county elections official, in providing the materials required by this division, shall not be required to utilize the services of the county purchasing agent."
Attachment A of the resolution lists the vendors the Elections Division recommends as an eligible vendor pool, along with the estimat...
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