Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Donald J. Mattei, Interim Director, Department of Emergency Management
Subject: Agreement with San Mateo Consolidated Fire Department
RECOMMENDATION:
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Adopt a resolution waving the Request for Proposals and authorizing an agreement with San Mateo Consolidated Fire Department for the provision of a Countywide Hazardous Materials Emergency Response Team for the term of July 1, 2022 through June 30, 2023, in an amount not to exceed $782,572.
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BACKGROUND:
In January of 2019, Belmont Fire Protection District, Foster City Fire, and San Mateo Fire, consolidated and formed San Mateo Consolidated Fire Department. The Hazardous Materials Team is now part of the newly-formed San Mateo Consolidated Fire Department. All members of the Hazmat Team have been trained to the level of Technician/Specialist and are ready to respond 24 hours a day, seven days a week.
The Hazmat program is pursuant to the agreement between San Mateo Consolidated Fire Department and the County of San Mateo, including the 20 cities in the County that along with the County, form the Emergency Services Council. This is a fee for service program and the current agreement is due to expire on June 30, 2022. All services remain the same.
DISCUSSION:
The Emergency Services Council (ESC) and the San Mateo Consolidated Fire Department have approved the agreement and budget. The new agreement continues to ensure the highest level and stability of services from July 1, 2022 through June 30, 2023, and incorporates the same elements as the previous agreement with the Hazardous Materials Team. It is in the best interest of the County to waive the Request for Proposals process and continue contracting with the San Mateo Consolidated Fire Department to ensure continuity of the highest level and stability of services.
The services include bringing the San Mateo Consolidated Fire Department into the annual ESC budget approval process for the establishment of their annual budget, ensuring continued participation in the Department of Emergency Management activities and council meetings.
Trained firefighters from the San Mateo Consolidated Fire Department Hazmat Team work in coordination with an on-call team of Hazmat Specialists from the County’s Environmental Health Department, who provide scientific analysis to identify hazardous materials and determine appropriate safety and mitigation measures. Contract management responsibilities are centralized under the Department of Emergency Management to ensure ongoing two-way communication and prompt resolution of any emergent issues.
The new agreement will be presented by the County Emergency Services Council on April 21, 2022.
FISCAL IMPACT:
This agreement is for a term of one year beginning July 1, 2022 through June 30, 2023. This agreement provides reimbursement to San Mateo Consolidated Fire Department in the amount of $782,572 for FY 2022-2023. The new agreement is included in the FY 2022-23 Countywide Emergency Services budget. There is no additional new County cost associated with the approval of this agreement.