Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ken Cole, Director, Human Services Agency
Subject: Amendment to the Agreement with WeHOPE for Homeless Shelter Services
RECOMMENDATION:
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Adopt resolution authorizing an amendment to the agreement with WeHOPE to increase the total obligation amount by $96,591.25 for a new total obligation amount not to exceed $3,497,631.25 with the term remaining July 1, 2017 to June 30, 2022 to expand emergency bed capacity.
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BACKGROUND:
After obtaining the Board’s approval on June 27, 2017, by Resolution No. 075299, the County entered into an agreement with WeHOPE for the term of July 1, 2017 through June 30, 2020, for a total obligation amount not to exceed $1,732,060 to provide homeless shelter services, including housing-focused case management and inclement weather shelter services, in a safe environment to adults who are experiencing homelessness. Clients served by the shelter may face a variety of barriers to returning to housing including little to no income; evictions; substance use issues; and mental and physical health challenges. The WeHOPE shelter, located in East Palo Alto, provides safe, temporary shelter with housing-focused case management, assist individuals with identifying and moving into permanent housing as quickly as possible. The County’s initial agreement with WeHOPE provided 50 emergency shelter beds and 12 inclement weather beds.
After obtaining the Board’s approval on June 30, 2020, by Resolution No. 077559, the parties amended the agreement to extend the term by two years through June 30, 2022 and to increase funding by $1,328,810, for a new total obligation amount not to exceed $3,060,870 to support shelter operations and homeless shelter services for up to an additional 18 beds through August 2020.
After obtaining the Board’s approval on September 29, 2020, by Resolution No. 077771, the parties entered a second amendment to increase the total obligation amount by $91,800 for a new total obligation amount not to exceed $3,152,670, with no change to the term, to extend the homeless shelter services provided for by the additional beds through the end of February 2021.
On March 16, 2021, the parties entered a third amendment to increase the total obligation amount by $15,810 for a new total obligation amount not to exceed $3,168,480 with no change to the term, to extend homeless shelter services for the additional beds for an additional month through the end of March 2021.
On June 8, 2021, after obtaining Board approval by Resolution No. 078234, the parties entered a fourth amendment to increase the total obligation amount by $232,560 for a new total obligation amount not to exceed $3,401,040 with no change to the term, to continue providing up to 18 additional beds through the end of the agreement term, or so long as the adjacent space that WeHOPE occupies remains available.
On June 21, 2021, the parties entered a fifth amendment to correct a typographical error and to correct the amount of funding listed for the FY 2020-21 Additional Shelter Bed component, with no change to the term or total obligation amount.
DISCUSSION:
Recently, WeHOPE identified additional space that can be utilized to expand the shelter and add an additional 20 beds. The parties wish to amend the agreement further to increase the agreement amount by $96,591.25, for a new total obligation amount not to exceed $3,497,631.25, to increase emergency shelter bed capacity and to support the efforts to reach functional zero.
The resolution contains the County’s standard provisions allowing amendments of the County’s fiscal obligations by a maximum of $25,000 (in the aggregate).
County Attorney has reviewed and approved the amendment and resolution as to form.
It is anticipated that for FY 2021-22, 20% of individuals who exit the program will do so into a permanent housing situation. The target for the average length of stay for individuals is less than 60 days.
PERFORMANCE MEASURE:
|
Measure |
FY 2019-20 Actuals |
FY 2020-21 Actuals |
FY 2021-22 Target |
|
Percent of all individuals in the program who exit, will do so into a permanent housing situation. |
9.04% |
20.71% |
20% |
|
Average length of stay for individuals in the program. |
128 days |
139 days |
60 days |
FISCAL IMPACT:
This amendment to the agreement increases funding by $96,591.25 for a new total obligation not to exceed $3,497,631.25. The term is July 1, 2017 through June 30, 2022. Budgetary appropriation for this Agreement is included in the FY 2021-22 Adopted Budget. This Agreement is funded with State Homeless Services grants. There is no Net County Cost associated with this Agreement.