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File #: 22-302    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/24/2022 Departments: PUBLIC WORKS
On agenda: 4/19/2022 Final action: 4/19/2022
Title: Adopt a resolution: A) Waiving the Request for Proposals process; and B) Authorizing an agreement with Johnson Controls, Inc., to provide maintenance of the cardkey security and access control system, for the term of July 1, 2022 to June 30, 2023, in an amount not to exceed $394,999; and C) Authorizing an option to extend the agreement with Johnson Controls, Inc., for an additional year, in an amount not to exceed an additional $450,000, at the sole discretion of the Director of Public Works.
Attachments: 1. 20220419_r_JCI Cardkey Maintenance Agreement_final v2, 2. 20220419_a_JCI Cardkey Maintenance Agreement_partially signed
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Ann M. Stillman, Interim Director, Department of Public Works
Subject: Agreement with Johnson Controls, Inc. for Maintenance of the Cardkey Security System

RECOMMENDATION:
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Adopt a resolution:

A) Waiving the Request for Proposals process; and

B) Authorizing an agreement with Johnson Controls, Inc., to provide maintenance of the cardkey security and access control system, for the term of July 1, 2022 to June 30, 2023, in an amount not to exceed $394,999; and

C) Authorizing an option to extend the agreement with Johnson Controls, Inc., for an additional year, in an amount not to exceed an additional $450,000, at the sole discretion of the Director of Public Works.

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BACKGROUND:
In 1998, Johnson Controls, Inc. (JCI) Cardkey Security System was selected through a Request for Proposal (RFP) process conducted by the Sheriff's Office to provide an increased level of security for County facilities. JCI Cardkey Security System provides secure access to County buildings and facilities by allowing only authorized personnel to enter. In addition, all cardkey activity is stored in a database for auditing purposes.

As part of the County's overall security plan, the system was initially installed in the Hall of Justice (HOJ) to provide a secure and safe environment for employees and visitors. JCI Cardkey Security System has since been expanded to include most County facilities.

DISCUSSION:
The Department of Public Works (Department) recommends waiving the Request for Proposal process because of the significant investment the County has made in its cardkey security and access control system infrastructure, as well as JCI's familiarity with the County's infrastructure and proprietary software.

The maintenance agreement with JCI will provide customer service support and onsite preventative maintenance, inspections, and repairs of the security ...

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