Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sandie Arnott, Treasurer-Tax Collector
Subject: Amendment to the Agreement with PFM Asset Management LLC to provide Investment Advisory Services
RECOMMENDATION:
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Adopt a resolution waiving the Request for Proposals process and authorizing an amendment to the agreement with PFM Asset Management LLC to continue providing investment advisory services, increasing the amount by $3,000,000 to an amount not to exceed $5,550,000 for the term of July 1, 2022, through June 30, 2024.
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BACKGROUND:
In April 2019, the Treasurer’s Office issued a Request for Proposal (RFP) for investment advisory services. The RFP was published on the Public Purchase website and the San Mateo County Treasurer’s website. PFM Asset Management LLC (“PFMAM”) met all required specifications and was selected as the most qualified bidder. On July 1, 2019, the San Mateo County Treasurer-Tax Collector’s Office entered into an agreement with PFM Asset Management LLC in the amount of $2,550,00.00 to provide investment advisory services. Given the size of the County’s portfolio, and to ensure the safety of pooled funds, it is prudent and in the best interest of the pool participants for the County to partner with an outside organization, like PFMAM, that specializes in managing public sector assets.
In alignment with the mission of the Treasurer’s Office, to invest public funds ensuring maximum security while providing adequate liquidity to the pool participants, the Treasurer-Tax Collector is contracting with PFMAM to partially manage the investment pool continuingly. The amount of assets under PFMAM’s management will vary depending on the County’s operational needs and cyclicality of cash flows.
DISCUSSION:
This resolution authorizes an agreement with PFMAM to provide investment research and supervision of the managed funds, as well as to conduct a continuous program of investment, evaluation, and, when appropriate, sales and reinvestment of the managed fund assets. PFMAM will continue to monitor investment opportunities and evaluate investments, as well as provide statistical information and comprehensive reporting for the managed funds.
PFMAM is offering to maintain the current fee schedule for the extended term of the agreement. Renewing the agreement with PFMAM is in the best interest of the County as they provide independent, well-informed investment advice to ensure investments are always in compliance with our investment policy and meet our investment objectives. With a two-year amendment to the current contract, we will avoid service interruption and allow PFMAM to continue managing the County’s portfolio. The Treasurer’s Office is requesting this Board extend the County’s agreement with PFMAM to continue providing investment services.
The County Compliance Committee has approved a waiver request to extend the contract for two additional years.
This resolution has been reviewed and approved by County Counsel as to form.
This resolution contains the County’s standard provisions allowing amendment of the County fiscal obligation by a maximum of $25,000 (in aggregate).
PERFORMANCE MEASURE:
|
Measure |
FY 2019-20 Actuals |
FY 2020-21 Actuals |
FY 2021-22 Estimates |
|
Investment Pool Gross Earnings Rate |
1.91% |
1.23% |
0.95% |
|
County Pool Gross Dollar Earnings |
$106M |
$76M |
$70M |
FISCAL IMPACT:
Funds for these services have been included in the Treasurer-Tax Collector’s FY 2022-23 Recommended Budget. Similar arrangement will be made for future budget years.