Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Interim Director of Public Works
Subject: 2022 Job Order Contracts for General Construction, Mechanical Works (HVAC), Roofing, Flooring, Plumbing and Electrical and Lighting [Job Order Contract Nos. JOC-2201 through JOC-2216]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting the construction task catalog, specifications, and conformance with prevailing wage scale requirements for 2022 Job Order Contracts for General Construction; Mechanical Works (HVAC); Roofing; Flooring; Plumbing; and Electrical and Lighting; and
B) Authorize agreements with Olympos Construction, SBay Construction, Inc., MIK Construction, Inc., Patriot Contracting Inc., and Staples Construction for General Construction; ACCO Engineered Systems, Inc., Kinetics Mechanical Services, Inc., and Bayside Mechanical, Inc. for Mechanical Works (HVAC); Best Contracting Services and San Francisco Roofing Services, Inc. for Roofing Contracting Services; All County Flooring for Flooring Contracting Services; Kinetics Mechanical Services, Inc. for Plumbing Contracting Services; and Atlas Pellizzari Electric, Inc. for Electrical and Lighting Contracting Services for the term of February 8, 2022 through February 7, 2023, in an amount not to exceed $5,000,000 each for General Construction and Mechanical Works (HVAC) and $2,000,000 each for Roofing, Flooring, Plumbing, and Electrical and Lighting Contracting Services; and
C) Authorize the Director of Public Works, or the Director’s designee, to issue Work/Job Orders, execute Change/Revision Orders, and make financial and administrative changes to executed Job Order Contract agreements.
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BACKGROUND:
On November 19, 2013, this Board adopted Resolution No. 072896, which authorized the Director of Public Works to proceed with preparing plans and specifications, and conformance with prevailing wage scale requirements for Job Order Contracts (JOC), and advertising for bids (streamlined process).
Public Contract Code Section 20128.5 authorizes the Board of Supervisors to award individual annual JOCs for repair, remodeling, or other repetitive work to be done according to unit prices, in an amount not to exceed $3,000,000 (adjusted annually based on changes in the California Consumer Price Index (“CPI”). Since the statute was enacted in 1997, the application of the CPI has resulted in a current maximum amount of $5,600,000 for annual JOCs. Contractors bid adjustment factors are to be applied to the Unit Prices for specific items of work. The price of an individual project is determined by multiplying the preset Unit Prices by the appropriate quantities of work and Adjustment Factors.
The Department of Public Works (Department) provided notice inviting sealed proposals
which was published two times in local newspapers in San Mateo County. Notice was also posted to various regional on-line Plan Rooms.
On November 30, 2021, a mandatory pre-bid meeting was held virtually via Zoom with 26 contractors in attendance. On Thursday, January 6, 2022 at 2:30 p.m., sealed bids were received, accepted and subsequently referred to the Department for checking and recommendation for JOC-2201, JOC-2202, JOC-2203, JOC-2204 and JOC-2205 for General Construction; JOC-2206, JOC-2207 and JOC-2208 for Mechanical Works (HVAC); JOC-2209 and JOC-2210 for Roofing; JOC-2211 and JOC-2212 for Flooring; JOC-2213 and JOC-2214 for Plumbing; and, JOC-2215 and JOC-2216 for Electrical and Lighting Contracting Services.
Within each of the six individual categories, eligible licensed contractors were able to bid on any of the JOCs by submitting a single proposal. The bid documents call for up to five JOCs for General Construction, three for Mechanical Works, two for Roofing Services, two for Flooring Services, two for Plumbing Services, and two for Electrical and Lighting Services, and the lowest responsive and responsible bidder on one contract category is ineligible for the other successive contracts within that same category.
The Department received five bids for five separate General Construction JOCs; four bids for three separate Mechanical Works (HVAC) JOC’s; three bids for two separate Roofing JOCs; one bid for two separate Flooring JOCs; one bid for two separate Plumbing JOCs; and one bid for two separate Electrical and Lighting JOCs.
DISCUSSION:
The Department has examined the bids received for the subject JOCs and determined the lowest responsible bidders for each JOC category.
The Department will issue individual Job Orders including a scope of work and a not-to-exceed amount, to the JOC contractors. The not-to-exceed amount for each individual Job Order will vary; however, the cumulative sum will not exceed the maximum amount of the agreement. Any increase above the amount or term of the agreements would be submitted to this Board for consideration.
County Counsel has reviewed and approved the resolution and agreements as to form.
FISCAL IMPACT:
The terms of these agreements are from February 8, 2022 through February 7, 2023. The total maximum fiscal obligation is $5,000,000 each for General Construction and Mechanical Works (HVAC), and $2,000,000 each for Roofing Contracting Services, Flooring Contracting Services, Plumbing Contracting Services, and Electrical and Lighting Contracting Services with a total maximum fiscal obligation for all agreements combined is $50,000,000. The JOC is a requirements agreement. The various individual job orders will be funded through previously approved and appropriated projects within the FY 2021-22 Adopted Budget. There is no additional impact to the General Fund.
Attachment: Exhibit A - Bid Results