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File #: 22-047    Version: 1 Name:
Type: Resolution Status: Passed
File created: 12/28/2021 Departments: HEALTH
On agenda: 1/25/2022 Final action: 1/25/2022
Title: Adopt a resolution authorizing an agreement with Vaya Workforce Solutions, LLC to provide professional registry services for the term of February 1, 2022 through January 31, 2027, in an amount not to exceed $45,000,000.
Attachments: 1. 20220125_att_Vaya RFP MATRIX, 2. 20220125_r_Vaya Workforce Solutions, LLC, 3. 20220125_a_Vaya Workforce Solutions, LLC
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Vaya Workforce Solutions, LLC to Provide Professional Registry Services

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Vaya Workforce Solutions, LLC to provide professional registry services for the term of February 1, 2022 through January 31, 2027, in an amount not to exceed $45,000,000.

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BACKGROUND:
San Mateo Medical Center (SMMC) often has a need to supplement clinical employees and contracted staff with "as needed," short-term clinical staff such as nurses, doctors, and other providers due to staffing and patient volume fluctuations. Such services are provided by third-party registry vendor. Since February 2017, SMMC has been contracting with MedAssets registry staffing services, which changed their name to Vaya Workforce Solutions LLC (Vaya) in October 2021.

In November, 2021, SMMC completed a Request for Proposals (RFP) for professional registry services; Vaya was one of the responding bidders to this RFP and ultimately was selected to provide these registry services .

DISCUSSION:
SMMC recommends entering into a new agreement with Vaya due to their experience in the industry, their broad range of staffing agreements and their track record in providing staffing services to SMMC over the last five years.

County Counsel has reviewed and approved the resolution and agreement as to form.

The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

The County's Contract Compliance Committee has approved a waiver request for a five-year term for this agreement.

It is anticipated that requests for temporary professional registry staff will be filled within 24 hours of req...

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