Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Manager/Clerk of the Board
Subject: Resolution Authorizing Electronic Signatures for Board Resolutions
RECOMMENDATION:
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Adopt a resolution authorizing the use of electronic signatures in connection with adoption of resolutions by the Board of Supervisors.
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BACKGROUND:
County staff seeks to automate and expedite document approval processes involving the Board of Supervisors (Board) to explicitly permit the use of electronic and/or digital signatures such as, without limitation, DocuSign, to certify adoption of resolutions, including Appropriation Transfer Requests.
Under California law, "Electronic signature" means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. (Civil Code ? 1633.2(h).) Electronic signature shall include facsimile signatures created using an electronic means, such as an electronic pad, tablet computer, or similar device.
California law further defines "Digital signature" to mean a type of electronic signature that consists of an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, that embodies the following attributes:
? It is unique to the person using it;
? It is capable of verification;
? It is under the sole control of the person using it;
? It is linked to data in such a manner that if the data are changed, the digital signature is invalidated; and
? It conforms to regulations adopted by the Secretary of State as set forth at 2 CCR ? 20000. See Govt. Code ? 16.5.
DISCUSSION:
This resolution presented to this Board confirms the Board's legal authority to certify adoption of resolutions with electronic signatures in lieu of manual or "wet" signatures. S...
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