Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Manager
Justin W. Mates, Deputy County Manager
Subject: Resolution Approving Amendment to Agreement with Certified Languages International
RECOMMENDATION:
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Adopt a resolution approving a fourth amendment to the agreement with Certified Languages International to continue to provide language access services to San Mateo County departments, keeping the term through July 31, 2022 and increasing the amount by $75,000 for a new not-to-exceed amount of $350,000.
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BACKGROUND:
In August of 2017, this Board formed an ad-hoc committee to study the County's need for a Language Access Policy. This committee researched existing national and state law, conducted a countywide assessment of existing language services, and identified existing gaps in language access services.
In August of 2018, this Board approved an agreement with Certified Languages International in order to provide language access services, such as over-the-phone interpretation and document translation, to County departments. This Board also waived the RFP process. The original agreement was for a term from August 7, 2018, through July 31, 2019, with a not-to-exceed amount of $150,000. On May 1, 2019, the agreement was amended to extend the term through July 31, 2020 to allow for increased utilization by County departments, with no increase to the not-to-exceed amount. On May 19, 2020, with the increased usage of language services due to the COVID-19 pandemic, the term of the agreement was extended through July 31, 2021 and the not-to-exceed amount was increased to $275,000. The agreement was amended for a third time to extend the term through July 31, 2022, with no increase to the not-to-exceed amount.
During the contract period, the Office of Community Affairs has managed and tracked usage by departments and recommends increasing the funding ...
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