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File #: 21-774    Version: 1 Name:
Type: Resolution Status: Passed
File created: 9/9/2021 Departments: ASSESSOR-COUNTY CLERK-RECORDER-ELECTIONS
On agenda: 10/5/2021 Final action: 10/5/2021
Title: Adopt a resolution authorizing an amendment to the agreement with Mikasoft, Inc. for consulting and project management services, extending the term by an additional nine months from January 01, 2022 to September 30, 2022 and covering overtime expenses for the period of July 1, 2019 through July 31, 2021 and increasing the amount by $385,000 to a new not to exceed amount of $1,344,508.
Attachments: 1. 20211005_r_Mikasoft Amendment 1, 2. 20211005_a_Mikasoft Amendment 1
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment to Agreement with Mikasoft, Inc. to Provide Consulting and Project Management Services for the Assessor Property Assessment System (APAS)

RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Mikasoft, Inc. for consulting and project management services, extending the term by an additional nine months from January 01, 2022 to September 30, 2022 and covering overtime expenses for the period of July 1, 2019 through July 31, 2021 and increasing the amount by $385,000 to a new not to exceed amount of $1,344,508.
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BACKGROUND:
At the core of the business operations of our Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and appraisal values of all taxable properties in the county. The Board of Supervisors (BOS) at its December 11, 2018 meeting approved the Assessor Property Assessment System (APAS / BOS Resolution #076320) Project to replace the Assessor's legacy system. On April 07, 2020, the Board approved the amendment to the Agreement (Amendment 2) to incorporate the Data Cleansing and Conversion project (Resolution # 077335).

The APAS project will have a transformative effect on a mission-critical business operation. It will automate many processes, modernize tools, improve workflows, and streamline internal and external interfaces with system users, fiscal stakeholders, and constituents. The expertise and labor of expert consultants is essential to supplement the efforts of our own staff, from both our appraisal and IT teams.

DISCUSSION:
The APAS project was launched in January 2019 with Sapient for a 3-Year fixed price agreement to complete the project development and implementation by December 31, 2021. To date 65 perc...

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