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File #: 21-780    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/26/2021 Departments: HEALTH
On agenda: 10/5/2021 Final action: 10/5/2021
Title: Adopt a resolution authorizing an agreement with Harmony Healthcare, LLC to provide coding services for the term of November 1, 2021 through October 31, 2026, in an amount not to exceed $1,250,000.
Attachments: 1. 20211005_att_RFP Matrix, 2. 20211005_r_Harmony Healthcare, LLC, 3. 20211005_a_Harmony Healthcare, LLC
M Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Harmony Healthcare, LLC to Provide Coding Services

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Harmony Healthcare, LLC to provide coding services for the term of November 1, 2021 through October 31, 2026, in an amount not to exceed $1,250,000.

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BACKGROUND:
San Mateo Medical Center (SMMC) has been contracting for ongoing as-needed support coding services since 1998. In June 2021, SMMC completed a Request for Proposals for coding services and Harmony Healthcare, LLC (Harmony) was chosen based on their experience in the industry and competitive pricing, in comparison to the proposals that were submitted.

DISCUSSION:
SMMC continues to have an ongoing need for support coding services and Harmony has agreed to meet or exceed SMMC's productivity standards.

County Counsel has reviewed and approved the resolution and agreement as to form.

The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

The Information Services Department has reviewed and approved the IT component of this agreement.

The County's Contract Compliance Committee has approved a waiver request for a five-year term for this agreement.

It is anticipated that Harmony will perform at an accuracy rate of 95% or higher when providing coding services.

PERFORMANCE MEASURE:
Measure
FY 2021-22 Estimated
FY 2022-23 Projected
Accuracy rate that Harmony performs at when providing coding services
>95%
>95%

FISCAL IMPACT:
The term of the agreement is November 1, 2021 through October 31, 2026. The amount of the agreement is not to exceed $1,250,000 for the five-year term. Funds in the amount of $167,000 are included...

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