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File #: 21-675    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/19/2021 Departments: ASSESSOR-COUNTY CLERK-RECORDER-ELECTIONS
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Adopt a resolution authorizing amendment 5 to the agreement with Sapient Corporation to: A) Extend the APAS development project (Exhibit A, SOW # 1) timeline by an additional six months from January 1, 2022 to June 30, 2022 and move the start date of the maintenance agreement from January 1, 2022 to July 1, 2022; and B) Increase the agreement amount by $1,000,000, for a new not to exceed amount of $21,188,348; and C) Extend the term of the agreement from December 31, 2031 to June 30, 2032.
Attachments: 1. 20210914_att_ACRE APAS Project Extension (Amendment # 5) Exhibit B - Fee Methodology and Payments # 5 (SOW # 1), 2. 20210914_r_ACRE APAS Project Extension, 3. 20210914_a_ACRE APAS Project Extension
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment to Agreement with Sapient Corporation for the Assessor-County Clerk-Recorder-Elections (ACRE) Assessor Property Assessment System (APAS) Project

RECOMMENDATION:
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Adopt a resolution authorizing amendment 5 to the agreement with Sapient Corporation to:

A) Extend the APAS development project (Exhibit A, SOW # 1) timeline by an additional six months from January 1, 2022 to June 30, 2022 and move the start date of the maintenance agreement from January 1, 2022 to July 1, 2022; and

B) Increase the agreement amount by $1,000,000, for a new not to exceed amount of $21,188,348; and

C) Extend the term of the agreement from December 31, 2031 to June 30, 2032.

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BACKGROUND:
At the core of the business operations of ACRE's Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and assessment values of all taxable properties in the County. At its December 11, 2018 meeting, this Board approved the APAS Project (Resolution # 076320) to replace the Assessor's legacy data management system (the EZ Access System). The term of the Agreement includes a 3-year term to cover the project and development of the system (Exhibit A, SOW#1) and a post-project 10-year term for Maintenance and Operations of the system (Exhibit C, SOW #2).

On April 07, 2020, the Board approved the amendment to the Agreement (Amendment 2) to incorporate the Data Cleansing and Conversion project by modifying Section 2, 3.1, and 4 and increased the Agreement amount by $3,886,400 to the new amount of $20,188,348 (Resolution # 077335). Amendments 1, 3 and 4 were authorized by the Assessor-Clerk-Recorder-Elections Officer.

DISCUSSION:
The APAS project was launched in January 2019 with Sapient for a projected 3 to...

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