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File #: 21-731    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/10/2021 Departments: PUBLIC WORKS
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Adopt a resolution authorizing an agreement with MaintStar, Inc., for the purchase, implementation, and service maintenance of a computerized asset management system in the amount of $300,000 for the term of September 15, 2021 to September 14, 2026.
Attachments: 1. 20210914_att_RFP Matrix, 2. 20210914_r_Mainstar, 3. 20210914_a_Mainstar
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Ann M. Stillman, Interim Director, Department of Public Works
Subject: Agreement with MaintStar Road Asset Management System


RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with MaintStar, Inc., for the purchase, implementation, and service maintenance of a computerized asset management system in the amount of $300,000 for the term of September 15, 2021 to September 14, 2026.

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BACKGROUND:
The Department of Public Works (Department) is currently using Hansen/Info8 as the computerized maintenance management system for tracking service requests and work to be performed. This system is limited with its mapping and tracking capabilities. The Department needs a system that can address the map centric needs of the Department's Roads Services Division.

DISCUSSION:
A nationwide Request for Proposal was released in February 2021, through the County's Public Purchase portal, which yielded eight proposals (Attachment A). Proposals were reviewed and evaluated by Department staff and MaintStar was chosen as the software that best meets the needs of the Department. MaintStar provides asset management and maintenance software to better manage and monitor the County's road and stormwater assets. The software also allows community interface and automated geolocation for reporting of road repair concerns.

MaintStar Inc. has 35 years of experience with public works-type asset management. The new MaintStar Version 15 is map centric which will allow community and staff to report specific locations on a map to identify potholes and other road related issues that cannot be easily associated with a specific address. The system allows the community direct access to the Department's service request module to identify traffic signal light outages, potholes, sidewalk damage, and other right of way related issues. Residents can enter and track t...

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