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File #: 21-730    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/10/2021 Departments: PUBLIC WORKS
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Adopt a resolution authorizing the execution of agreements with Geocon Consultants, Inc., Consolidated Engineering Laboratories, and Ninyo & Moore, to provide on-call special inspection and material testing services, for the term of September 15, 2021 through September 14, 2024, for a not to exceed amount of $300,000 per agreement and $900,000 in aggregate.
Attachments: 1. 20210914_att_On Call Special Instructions_ RFP Matrix_AMS_final, 2. 20210914_r_On Call Special Inspections_final2_AMS, 3. 20210914_a_On Call Special Instructions_Geocon Consultants, 4. 20210914_a_On Call Special Instructions_Consolidated Engineering Labratories, 5. 20210914_a_On Call Special Instructions_Ninyo and Moore
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Ann M. Stillman, Interim Director, Department of Public Works
Subject: On-Call Special Inspection and Material Testing Services


RECOMMENDATION:
title
Adopt a resolution authorizing the execution of agreements with Geocon Consultants, Inc., Consolidated Engineering Laboratories, and Ninyo & Moore, to provide on-call special inspection and material testing services, for the term of September 15, 2021 through September 14, 2024, for a not to exceed amount of $300,000 per agreement and $900,000 in aggregate.

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BACKGROUND:
The Department of Public Works (Department) regularly maintains a number of agreements with various firms to provide special inspection and material testing services on an as needed basis. These on-call special inspection and material testing services help expedite necessary work on numerous Department managed Capital Projects.

It is anticipated that a significant number of projects requiring the use of special inspection and material testing services will be undertaken within the next three years. The work may include, but will not be limited to, laboratory material standard testing, as well as asphalt, steel, and welding inspections. The Department does not have in-house special inspection and material testing services expertise and relies on outside firms to provide this service.

DISCUSSION:
The Department conducted a Request for Proposals (RFP) to solicit firms. A selection committee comprised of Department staff reviewed and ranked the submissions received from eight qualified firms and made recommendations (Attachment A). The Department is recommending this Board authorize on-call agreements with Geocon Consultants, Inc, Consolidated Engineering Laboratories, and Ninyo & Moore as the firms that best meet the needs of the Department.

By executing the agreements, the Department will have the ability to utilize the...

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