Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to Agreement with Xanitos, Inc. to Provide Environmental Consulting Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Xanitos, Inc. to provide environmental consulting services, extending the term of the agreement through November 25, 2021, and increasing the amount by $210,000, to an amount not to exceed $410,000.
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BACKGROUND:
Since the beginning of the Covid-19 pandemic, San Mateo Medical Center (SMMC) experienced an increase in demand for cleaning and disinfection services throughout the hospital. By using the SMMC group purchasing organization, Xanitos, Inc. was chosen to provide environmental consulting services for the Environmental Services team.
DISCUSSION:
SMMC has an ongoing need for environmental consulting services to assess the June 15th reopening and the change of guidelines from Cal-OSHA. Increasing the amount of the current contract by $210,000 and extending the term by six months will help SMMC address this need. This agreement is going to your Board late due to prolonged negotiations with the vendor.
County Counsel has reviewed and approved the resolution and amendment as to form.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
It is anticipated that the hospital and clinics will be cleaned adhering to CDC guidelines and the Joint Commission and Infection Control standards 100% of the time.
PERFORMANCE MEASURE:
|
Measure |
FY 2020-21 Actual |
FY 2021-22 Estimated |
|
Percentage of time the hospital and clinics will be cleaned adhering to CDC guidelines and the Joint Commission and Infection Control standards |
100% |
100% |
FISCAL IMPACT:
The term of the amended agreement is May 26, 2020 through November 25, 2021. The amount of the agreement is not to exceed $410,000 for the 18-month term. The amendment increases the amount payable under the agreement by $210,000. Funds in the amount of $210,000 are included in the SMMC FY 2021-22 Recommended Budget.
Expenses at SMMC are covered by fees for services or third-party payors whenever possible. The portion of expenses for services provided to the medically indigent or to those covered by programs that do not meet the full costs of care is covered by the County’s General Fund contribution to SMMC and is within the existing annual appropriation.