Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Midcoast Multi-Modal Trail Improvements Project
(County Project No. P29F1; Project File No. E4952)
RECOMMENDATION:
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Measure K: Adopt a resolution authorizing the County Manager or designee to execute the Midcoast Multi-Modal Trail Improvements Project (Project) Maintenance Agreement between the County of San Mateo and the California Department of Transportation (Caltrans) upon Caltrans’ legal certification of the agreement.
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BACKGROUND:
Between 2009 and 2012, the County of San Mateo oversaw development of the two-phase Highway 1 Safety and Mobility Improvement Study (Study). The Study evaluated opportunities and constraints for active transportation mobility and accessibility throughout the Midcoast. The Study included conceptual alternatives and recommendations to improve active transportation facilities and coastal access along the Highway 1 corridor, including a proposed Midcoast Multi-Modal Trail for pedestrian and bicycle travel. The Midcoast Multi-Modal Trail Project (Project) is also referred to as the Parallel Trail Creation Hwy 1 Project on the County’s Capital Improvement Project list.
On June 16, 2015, February 14, 2017, March 13, 2018, and March 26, 2019, this Board adopted Resolution Nos. 073880, 075025, 075778 and 076507, respectively, which approved an agreement and amendments with BKF Engineers to design and prepare the bid documents for the Project in the Miramar area, between Coronado Street and Mirada Road. This portion of the work is referred to as Segment 1 of the Project. These resolutions collectively authorized the agreement with BKF Engineers with a term through December 31, 2019, and a maximum amount of $595,450 authorized to be expended.
On March 19, 2020, the Community Development Director executed a further amendment to the agreement with BKF Engineers to extend the term through December 31, 2021 and on February 23, 2021, this Board adopted Resolution No. 078012, which approved a further amendment to the agreement with BKF Engineers to add to the agreement scope of work the development of a Lead Compliance Plan, as required by Caltrans, and construction support services. This amendment also extended the term of the agreement through December 31, 2022 and increased the amount authorized to be expended under the agreement by $179,785, for a revised total not to exceed amount of $775,235.
DISCUSSION:
The County proposes to construct Segment 1 of the Project, which is 0.8-mile long segment in the Miramar area between Coronado Street (north end) and Mirada Road (south end) to be located in an undeveloped portion of the State’s Highway 1 right-of-way. The Project includes a 12-foot wide multi-use trail consisting of an 8-foot wide asphalt trail surface and 2-foot wide decomposed granite shoulders on either side of the asphalt trail.
The proposed trail will enable people to more easily commute by bicycle or foot from El Granada to Miramar and will eventually serve as a connection to the Naomi Patridge Trail, which connects to Half Moon Bay. The Project also includes a connection to the El Granada Elementary School, which may be used for students who live in the Miramar area.
This segment of the Project requires approvals from Caltrans, which include an encroachment permit and execution of a maintenance agreement. The County, including County Counsel, has been negotiating the proposed Maintenance Agreement with Caltrans for several months. Together, those groups have created a proposed Agreement that has been reviewed and approved by County Counsel, the Department of Public Works, and the Parks Department. These departments are now awaiting Caltrans’ legal review and approval prior to executing the Agreement.
Once the executed Maintenance Agreement has been received, Caltrans will begin the process of issuing an encroachment permit. These two items (Maintenance Agreement and Encroachment Permit) will allow the Department to move forward with advertising the Project for bids. As such, we are requesting that the Board authorize the County Manager or designee to execute the Maintenance Agreement once Caltrans’ legal has reviewed and approved the format and content, provided that the County Manager shall consult with the County Counsel’s Office prior to executing the Maintenance Agreement, with a goal of having construction begin during the Summer of 2021.
FISCAL IMPACT:
The estimated construction cost of the Project is $2,978,000. The Project has been budgeted and will be financed as follows:
Measure K $1,199,580
General Fund (Parks and Marina Projects) $1,778,420
Total Cost $2,978,000
Execution of the Maintenance Agreement and subsequent issuance of the Caltrans’ Encroachment Permit will have no fiscal impact on the Project’s budget.