Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Lisa Mancini, Director, Aging and Adult Services
Subject: Amend “Great Plates Delivered” program agreements with 63 participating restaurants
RECOMMENDATION:
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Adopt a resolution authorizing further amendment of the “Great Plates Delivered” program agreements with 63 participating restaurants to increase the maximum amount payable for an aggregate amount not to exceed $56,501,000 for the 63 agreements and extending the terms of these 63 agreements through June 30, 2021.
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BACKGROUND:
On April 24, 2020, Governor Gavin Newsom announced the launch of the Great Plates Delivered program, a meal delivery service for California’s older adults. The Great Plates Delivered program serves two purposes: 1) Help seniors and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals each day to these adults, and 2) Provide essential economic stimulus to local businesses struggling to stay afloat during the COVID-19 crisis. The Great Plates Delivered program is authorized by the Federal Emergency Management Agency (“FEMA”) in 30-day increments and is currently approved to run through April 7, 2021.
The amended contract values are based on the current number of meal recipients from each restaurant participating in the program (a total 3,200 recipients) and projected cost of the program through June 30, 2021. Utilization of the contracts is contingent on FEMA continuing to provide monthly extensions for the Great Plates program through June 30, 2021. County Health is requesting that this Board authorize contract extensions in three-month increments for administrative efficiency. It is anticipated that these contracts will terminate at the earlier of June 30, 2021 or the date when FEMA notifies the County of the end of Great Plates funding.
Between May 9, 2020 and February 10, 2021 in San Mateo County, the Great Plates Delivered program provided 1,567,995 meals to older adults and added $34,495,890 to the local restaurant economy. As of February 10, 2021, there were 75 total restaurants actively participating in the Great Plates Delivered program.
DISCUSSION:
Pursuant to Government Code section 25502.7, the Board of Supervisors adopted Resolution 077305 on March 24, 2020, which authorizes the County’s Director of Emergency Services (“Director”), or the Director’s designee, to engage independent contractors for up to $500,000 to perform services for the County related to the COVID-19 local emergency. The County Manager designated County Health to administer the Great Plates Delivered program in San Mateo County. Pursuant to the authority granted under Resolution 077305, the County entered into a number of contracts with restaurants to provide meals for the Great Plates Delivered program. These contracts have been amended from time to time thereafter, to extend the term of the agreements and the maximum amounts authorized to be expended thereunder.
To maintain a continuity of service and to most expeditiously administer the program, County Health requests that your Board authorize further amendments to the Great Plates Delivered program agreements with the following 63 vendors, whose contract amount would exceed the $500,000 amount, for a combined total amount not to exceed $56,501,000 for the 63 agreements, with each agreement not to exceed the amounts indicated: IVSF Catering ($1,713,000), Red Rooster Catering Inc. ($1,666,000), Sodexo Operations, LLC ($1,564,000), The Green Enchilada, Inc.($1,813,000), Sam’s Café ($1,317,000), Beyond the Border ($1,115,000), Hana’s Café ($1,369,000), Gilman Brewing Company ($1,122,000), Marvin Gardens Food Group Inc. ($1,154,000), Hula Hoops ($1,098,000), Grand Palace Restaurant ($1,114,000), FPYG Inc.($1,136,000), Redwood Catering Food Group Inc. ($1,017,000), Club Maharlika Filipino ($1,074,000), Flights restaurant by Alex Hult ($1,008,000), L’Amour de KC ($970,000), Pho de Nguyen ($911,000), Fung Wong Restaurant Inc.($930,000), Nob Hill Catering($918,000), SSF Chickenbox ($958,000), Sandwich Monkey ($992,000), Baysider Café ($1,045,000), Spunbyss ($874,000), Passionate Tseung Inc.($900,000), 2Forks, Inc ($814,000), Pamela Keith Inc ($858,000), Neal’s Coffee Shop Two Inc ($957,000), House of Fusion ($932,000), Whisk Catering ($836,000), Al Fin Restaurant ($881,000), New York Pizza ($900,000), Pot City Restaurant ($879,000), Debbie's Creative Catering ($885,000), It’s Italia Restaurant ($833,000), Ho Wong Group Inc. DBA Bay Watch Burlingame ($814,000), Benny's Kitchen LLC ($768,000), Eric’s Gourmet Food and Catering ($719,000), Esposto's Inc ($756,000), FG Bakery Café (840,000), Tasty Pearl Cafe LLC ($838,000), PH Foods ($756,000), Portobello Grill ($810,000), Burma Ruby ($713,000), Catered Too ($733,000), Santana ESG Inc ($702,00), La Matcha Cafe ($688,000), DK Blue Sky ($726,000), Olives Mediterranean & Greek ($688,000), Michael Brown ($729,000), Little Saigon Cafe ($713,000), La Petite Camille ($676,000), Coupa Café Martson ($663,000), LB Steak Menlo Park ($642,000), Fort Rey Inc. ($634,000), SF Pita Hub LLC ( $623,000), Sultana Mediterranean ($670,000), Chef Reina Inc($613,000), El Rancho Inn ($611,000), Chicken 4 U Inc ($600,000), The Empanadas King ($590,000), Falafel Inc ($585,000), Amoura Restaurant ($531,000) and Alice’s Restaurant ($517,000). Securing funding agreements through June 30, 2021 (contingent on FEMA’s continuation of the program) will permit the County to make timely payments to participating restaurants when invoices are received.
Since the inception of the program, Great Plates Delivered was funded 75% by FEMA, 18.75% by the State, and 6.25% by the County. On February 3, 2021, FEMA announced that the federal government would cover 100% of the cost of emergency feeding distribution programs through September 30, 2021. On February 5, Governor Newsom’s office confirmed that Great Plates Delivered was eligible for full reimbursement under the new federal policy.
The resolution has been reviewed and approved by County Counsel as to form.
If the Great Plates Delivered program is continued through the end of the 2020-2021 fiscal year (i.e., through June 30, 2021), it is anticipated that the program will have provided 2,327,832 meals to San Mateo County participants.
PERFORMANCE MEASURE:
|
Measure |
FY 2019-20 Actual |
FY 2020-21 Projected |
|
Number of meals served |
148,014 |
2,569,893 |
FISCAL IMPACT:
Program costs are limited to $66 for each participating recipient, for three daily meals, including delivery charges. This is based on an average of U.S. General Services Administration per diem rates for California. The provision of services is funded 100% by FEMA.