Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Department of Public Works
Subject: 2021 Job Order Contracts for Engineering, Construction, Roads and Utilities [Job Order Contract Nos. JOC-2117, JOC-2118, and JOC-2119]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting the construction task catalog, specifications, and conformance with prevailing wage scale requirements for the 2021 Job Order Contracts for Engineering, Construction, Roads, and Utilities; and
B) Authorizing agreements with Buhler Commercial, Granite Rock Company, and Devaney Engineering, Inc. for Engineering, Construction, Roads, and Utilities, for the term of March 9, 2021 through March 8, 2022, each in an amount not-to-exceed $5,300,000.
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BACKGROUND:
On November 19, 2013, this Board adopted Resolution No. 072896, which authorized the Director of Public Works to proceed with preparing plans and specifications, and conformance with prevailing wage scale requirements for Job Order Contracts (JOC), and advertising for bids (streamlined process).
Public Contract Code Section 20128.5 authorizes a Board of Supervisors to award individual annual JOCs for repair, remodeling, or other repetitive work to be done according to unit prices, in an amount not to exceed $5,300,000 (adjusted annually based on changes in the California Consumer Price Index). Contractors bid Adjustment Factors to be applied to the Unit Prices for specific items of work. The price of an individual project is determined by multiplying the preset Unit Prices by the appropriate quantities of work and Adjustment Factors.
On Wednesday, February 17, 2021 at 2:30 p.m., sealed bids were received, accepted, and subsequently referred to Public Works for checking and recommendation for JOC-2117, JOC-2118 and JOC-2119 for Engineering, Construction, Roads, and Utilities. The bid documents call for up to three (3) separate JOCs, and the lowest responsible bidder on one contract is ineligible from consideration for each successive contract.
DISCUSSION:
The Department has examined the bids received for the subject JOCs and determined the lowest responsible bidders for each JOC.
The Department will issue individual Job Orders, including a scope of work and a not-to-exceed amount, to the JOC contractors. The not-to-exceed amount for each individual Job Order will vary; however, the cumulative sum will not exceed the maximum amount of the agreement. Any increase above the amount or term of the agreements would be submitted to this Board for consideration.
County Counsel has reviewed and approved the resolution and agreements as to form.
FISCAL IMPACT:
The terms of these agreements are from March 9, 2021 through March 8, 2022. There is no minimum fiscal obligation for each agreement and the maximum fiscal obligation for each agreement is $5,300,000. The total maximum fiscal obligation for all agreements combined is $15,900,000. The JOC is a requirements agreement. The various individual job orders will be funded through previously approved and appropriated projects.
Attachment: Exhibit A - Bid Results