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File #: 21-168    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/20/2021 Departments: PUBLIC WORKS
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Adopt a resolution authorizing an amendment to the agreement with Ratcliff for "on-call" architect professional services for general facilities, increasing the amount by $210,000 for a new not-to-exceed amount of $810,000, and extending the term of the agreement for two additional years, for a new end date of October 7, 2024.
Attachments: 1. 20210223_r_Amendment to Agreement with Ratcliff, 2. 20210223_a_Amendment to Agreement with Ratcliff
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Amendment to the Agreement with Ratcliff for "On-Call" Architect Professional Services for General Facilities


RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with Ratcliff for "on-call" architect professional services for general facilities, increasing the amount by $210,000 for a new not-to-exceed amount of $810,000, and extending the term of the agreement for two additional years, for a new end date of October 7, 2024.

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BACKGROUND:
On October 22, 2019, this Board adopted Resolution No. 077031(e), which authorized the Department of Public Works (Department) to enter into an agreement with Ratcliff to provide "on-call" architect services for general facilities on various County facilities construction projects on an as needed basis in the amount of $600,000 from October 8, 2019 through October 7, 2022. Over the last year, Ratcliff has started various Department projects at the San Mateo Medical Center (SMMC) and is currently needed to continue these projects at this location.

DISCUSSION:
The Department is requesting to increase the contract amount by $210,000 and extend the term of the agreement for two additional years for a new end date of October 7, 2024

Amendment One to the agreement will allow the Department to continue to utilize the consultant as the architect of record on multiple projects. Currently, Ratcliff is the architect of record on the SMMC Sterile Processing Department Equipment Replacement/Upgrade Project and the SMMC Endoscopy Scope Washer Replacement Project. Both projects are underway.

Per the request of the Health executive teams associated with the projects, the projects have experienced unanticipated scope change requests which has required the need to execute additional tasks not originally planned. In addition to the ab...

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