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File #: 20-892    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/9/2020 Departments: HEALTH
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Adopt a resolution authorizing an amendment to the agreement with eClinicalWorks, LLC., to provide hosting services, software upgrade services, electronic prescribing for controlled substances, and other services and extending the term through January 7, 2024, and increasing the amount by $2,127,000 to an amount not to exceed of $4,500,000.
Attachments: 1. 20201117_r_eClinicalWorks LLC, 2. 20201117_a_eClinicalWorks LLC
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with eClinicalWorks, LLC. to Provide Hosting Services, Software Upgrade Services, Electronic Prescribing Controlled Substances and Other Services

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with eClinicalWorks, LLC., to provide hosting services, software upgrade services, electronic prescribing for controlled substances, and other services and extending the term through January 7, 2024, and increasing the amount by $2,127,000 to an amount not to exceed of $4,500,000.

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BACKGROUND:
On January 8, 2008, your Board approved a seven-year agreement with eClinicalWorks, LLC (eCW) for the implementation and ongoing support of eCW's Ambulatory Electronic Medical Record (AEMR) applications at San Mateo Medical Center (SMMC). The agreement has been amended multiple times to expand the scope of work with an associated increase to the amount.

DISCUSSION:
This amendment will extend the current term of the agreement through January 7, 2024 with an associated increase of $2,127,000, to an amount not to exceed $4,500,000, to continue the utilization of eCW's AEMR and other applications and services at SMMC while options for a department-wide AEMR are evaluated. This amendment will transfer the responsibility of local hosting, currently at SMMC, to eCW's data centers throughout the Country to improve SMMC's capability to recover from a local disaster and decrease the need for ongoing hardware upgrade as the AEMR evolves. A software upgrade will also be part of this amendment, upgrading the current Version 10 to 11 as Version 10 support phases out.

This amendment will also activate the capability to prescribe controlled substances electronically in e...

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