Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sandie Arnott, Treasurer-Tax Collector
Subject: Amendment to Master Agreement with Elavon Inc. to Provide Merchant Card Services
RECOMMENDATION:
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Adopt a resolution authorizing a third amendment to the master agreement with Elavon Inc. to provide Merchant Card services for County departments, extending the term of agreement through November 30, 2022, increasing the amount payable by $600,000 to an amount not to exceed $1,525,000.
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BACKGROUND:
On December 1, 2017, the San Mateo County Treasurer's Office entered into an agreement with Elavon Inc. to provide merchant card services for six County departments.
A master service agreement with Elavon Inc. was established with the price and terms for all County departments and was used to create sub-agreements under the Master Service Agreement. As of April 2019, a total of fifteen County departments are utilizing the merchant card services and the volume of usage is higher than anticipated. Additionally, County departments are expanding the use of Elavon's services for online payments.
The total cost to any one department can vary depending on two primary factors, the transaction size and type of credit card presented. Elavon offers competitive rates when the amount charged and processed on their network is larger or when they handle larger volume of transactions.
DISCUSSION:
On September 2017, the Treasurer's Office issued a Request for Proposal (RFP) for merchant card services for various County departments. The RFP was published on the Public Purchase website, the website the County uses for the procurement of services. Proposals were received in October 2017 and were evaluated by an RFP committee consisting of members from the Office of the Treasurer and Planning and Building. Elavon, Inc. met all required specifications and was selected as the most qualified bidder.
The Treasur...
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