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File #: 20-841    Version: 1 Name:
Type: Memo Status: Passed
File created: 11/5/2020 Departments: COUNTY MANAGER
On agenda: 11/10/2020 Final action: 11/10/2020
Title: Introduction of an ordinance amending: (1) Section 2.84.030 of Chapter 2.84, Sections 2.85.010 and 2.85.020 of Chapter 2.85, and Section 2.88.020 of Chapter 2.88 of the San Mateo County Ordinance Code to align with changes to the Government Code and Administrative Memo B-1; and (2) Section 2.88.020 of Chapter 2.88 of the San Mateo County Ordinance Code to use the same term as the United States Department of Labor, Bureau of Labor Statistics for the metropolitan area that includes San Mateo County, and waive the reading of the ordinance in its entirety.
Attachments: 1. 20201110_io_BOS Introduction - Ordinance Code Procurement Revisions.pdf
To: Honorable Board of Supervisors
From: Michael Callagy, County Manager
Subject: Introduction of an Ordinance Amending the San Mateo County Ordinance Code to Update Certain Procurement-Related Provisions

RECOMMENDATION:
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Introduction of an ordinance amending: (1) Section 2.84.030 of Chapter 2.84, Sections 2.85.010 and 2.85.020 of Chapter 2.85, and Section 2.88.020 of Chapter 2.88 of the San Mateo County Ordinance Code to align with changes to the Government Code and Administrative Memo B-1; and (2) Section 2.88.020 of Chapter 2.88 of the San Mateo County Ordinance Code to use the same term as the United States Department of Labor, Bureau of Labor Statistics for the metropolitan area that includes San Mateo County, and waive the reading of the ordinance in its entirety.

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BACKGROUND:
Section 2.83.060 of Chapter 2.83 states that the County's "Purchasing Agent shall have the duty to engage independent contractors to perform services for the County, with or without the furnishing of materials, when the aggregate cost does not exceed that amount established by the Government Code as the limit of the Purchasing Agent's authority." Effective January 1, 2019, Government Code Section 25502.5 was amended to increase that amount from $100,000 to $200,000.
Following this amendment to the Government Code, the County Manager, which is the County's Purchasing Agent, updated its Administrative Memo B-1, effective September 1, 2020, to align County purchasing procedures with this new threshold. As a result of these changes, approval from the Board of Supervisors is no longer needed for contracts with not-to-exceed amounts up to and including $200,000.
Additionally, following the proclamation of an emergency, the Board of Supervisors may exercise authority under Government Code Section 25502.7, to direct the County Manager, as the County's Director of Emergency Services and Purchasing Agent, to engage independent contractors to perform services related to that eme...

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