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File #: 20-856    Version: 1 Name:
Type: Resolution Status: Passed
File created: 9/30/2020 Departments: HEALTH
On agenda: 11/10/2020 Final action: 11/10/2020
Title: Adopt a resolution authorizing an agreement with Organizational Intelligence, LLC to provide financial software maintenance services for the term of December 1, 2020 through November 30, 2023, in an amount not to exceed $420,000.
Attachments: 1. 20201110_r_Organizational Intelligence, LLC, 2. 20201110_a_Organizational Intelligence, LLC
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Organizational Intelligence, LLC to Provide Financial Software Maintenance Services

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Organizational Intelligence, LLC to provide financial software maintenance services for the term of December 1, 2020 through November 30, 2023, in an amount not to exceed $420,000.

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BACKGROUND:
San Mateo County Health (SMCH) including San Mateo Medical Center (SMMC), has been using Organizational Intelligence, LLC (OI) software since 2011. The software uses information from the County accounting and payroll systems to report financials at cost center level. Managers can access this information directly for budget monitoring purposes, down to the actual posting level detail, to provide an enhanced level of monitoring and reporting. This system also provides a variety of payroll data on demand. In addition, SMMC implemented OI's cost accounting functionality to support budgeting and analysis at the service line level.

DISCUSSION:
SMCH has a continuing need for these services to provide managers with a tool for monthly monitoring reports and convenient access to their financial data. SMCH is requesting that your Board waive the Request for Proposals process because the time and expense of selecting a new vendor and redeveloping the existing IT interfaces throughout SMCH would be burdensome and not a prudent allocation of County resources during the current public health emergency.

The agreement and resolution have been reviewed and approved by County Counsel as to form.

The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

The County's Co...

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