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File #: 20-813    Version: 1 Name:
Type: Resolution Status: Passed
File created: 9/25/2020 Departments: GOVERNING BOARD
On agenda: 10/20/2020 Final action: 10/20/2020
Title: Acting on behalf of the County and the Governing Board of County Service Areas No. 7 and No. 11, adopt a resolution authorizing: A) An agreement with Bracewell Engineering, Inc., to provide operation and maintenance services for County-maintained small water systems, for the term of October 20, 2020 through October 19, 2023, in an amount not-to-exceed $850,000; and B) The Director of Public Works to execute contract amendments to modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services if the modified term of services is/are within the current or revised fiscal provision.
Attachments: 1. 20201020_r_Water_System_OnCall_Operator, 2. 20201020_att_Water_System_OnCall_Operator_ Exhibit A, 3. 20201020_a_Water_System_OnCall_Operator_final
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors, Acting on behalf of the County and the Governing Board of County Service Areas No. 7 and No. 11
From: James C. Porter, Director of Public Works
Subject: Certified Operators for County Maintained Small Water Systems

RECOMMENDATION:

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Acting on behalf of the County and the Governing Board of County Service Areas No. 7 and No. 11, adopt a resolution authorizing:

A) An agreement with Bracewell Engineering, Inc., to provide operation and maintenance services for County-maintained small water systems, for the term of October 20, 2020 through October 19, 2023, in an amount not-to-exceed $850,000; and

B) The Director of Public Works to execute contract amendments to modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services if the modified term of services is/are within the current or revised fiscal provision.

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BACKGROUND:
On November 3, 2015, this Board adopted Resolution No. 074168, which authorized an agreement with Bracewell Engineering, Inc. (BEI) to provide operation and maintenance services for County maintained small water and wastewater systems for a period of three years through October 22, 2018 for a not-to-exceed amount of $500,000 (Agreement).

On September 25, 2018, this Board adopted Resolution No. 076173 extending the Agreement for a period of two years through October 22, 2020 and increased the not-to-exceed by $350,000 for a new not-to-exceed amount of $850,000.

The contractor selection procedures in the County of San Mateo's Administrative Memorandum B-1 and Contract Handbook were used to select a contractor for the Water System Operation and Maintenance Services Agreement. The Request for Proposals Process Matrix describing the process and selected firm is attached as Exhibit "A".

DISCUSSION:
State Regulators require certified operators for small water a...

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