Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Manager
Subject: Agreement with Harder & Company Community Research for Technical Assistance Related to the Social Solutions Efforts to Outcomes (ETO) System
RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Harder & Company Community Research to provide technical assistance and database support for the use of the Social Solutions Efforts to Outcomes (ETO) database for the term October 1, 2020 through September 30, 2022, in an amount not to exceed $240,000.
body
BACKGROUND:
The County of San Mateo receives an annual public safety realignment allocation from the State of California, a percentage of which is required to be used for data collection and evaluation of the realignment population. Since 2013, the County Manager’s Office has contracted with Harder & Company Community Research (“Harder & Company”) to provide technical assistance and database support for the use of the Social Solutions Efforts to Outcomes database in the County, which tracks services to the public safety realignment and Unified Reentry populations.
DISCUSSION:
Over the past seven years, Harder & Company has worked closely with the Sheriff’s Office, Probation Department, Human Services Agency, and County Health to build a robust web-based data system that tracks services provided to a select group of justice-involved individuals. The County’s most recent contract with Harder & Company was set to expire on December 31, 2019 but was amended to extend the term at no cost through September 2020. The County Manager’s Office now seeks to enter into a new two-year agreement with Harder & Company. Under the new agreement, Harder & Company will continue to provide ongoing technical assistance and database support for numerous users of ETO, including: 1) County departments providing services to the Assembly Bill 109 (AB 109) and Unified Reentry populations; and 2) community-based organizations serving the AB 109 and Unified Reentry clients that have received funding through the Community Corrections Partnership grants.
A waiver of the Request for Proposals process is in the County’s best interest as Harder & Company is highly knowledgeable in implementing ETO software, has been working closely with County departments to fully integrate data on AB 109 and Unified Reentry populations, and is poised to continue working with the County’s departments to make further refinements to the database.
County Counsel has reviewed and approved with agreement and resolution as to form.
The resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 in aggregate.
FISCAL IMPACT:
The term of the agreement shall be from October 1, 2020 through September 30, 2022, for a total not to exceed amount of $240,000. The agreement is fully covered by AB 109 Public Safety Realignment funds, included in the County Manager’s Office FY 2020-21 Adopted Budget, and will be included in future budgets. There is no impact to Net County Cost associated with this agreement.