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File #: 20-697    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/31/2020 Departments: PUBLIC WORKS
On agenda: 9/15/2020 Final action: 9/15/2020
Title: Adopt a resolution authorizing: A) An amendment to the agreement with Gannett Fleming Inc., dba Vertical Transportation Excellence for elevator consulting services extending the current term of the agreement from June 6, 2017 to June 30, 2021 and increase the maximum fiscal obligation amount by $200,000 for a new not-to-exceed amount of $500,000; and B) The Director of Public Works or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
Attachments: 1. 20200828_r_Amendment VTX Elevator Consultant Services_final, 2. 20200828_a_Amendment VTX Elevator Consultant Services
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Elevator On-Call Consultant Agreements with Gannett Fleming Inc., dba Vertical Transportation Excellence


RECOMMENDATION:
title
Adopt a resolution authorizing:

A) An amendment to the agreement with Gannett Fleming Inc., dba Vertical Transportation Excellence for elevator consulting services extending the current term of the agreement from June 6, 2017 to June 30, 2021 and increase the maximum fiscal obligation amount by $200,000 for a new not-to-exceed amount of $500,000; and

B) The Director of Public Works or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

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BACKGROUND:
The Department of Public Works (Department) Facilities, Maintenance and Operations Division is responsible for contracting with an elevator maintenance service provider to maintain 56 elevators and two escalators throughout the County.
The Department has been experiencing issues with multiple building elevators throughout the County's property portfolio. It was determined that due to the age of many of the vertical transportation devices, it is in the best interest of the County to retain the services of an on-call, multi-service elevator consulting professional specializing in design, modernization, contract maintenance, and analysis of elevators, and escalators. Gannett Fleming Inc., dba Vertical Transportation Excellence (VTX) has been working with the County on elevator and escalator maintenance activities and has substantial knowledge related to our vertical conveyance systems.

DISCUSSION:
Over the past six months, the Department has been consulting with VTX who are curren...

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